Administrative Asst

Group 48—Bioengineering Systems and Technologies

The Bioengineering Systems and Technologies Group seeks to improve the performance of human-centered missions through preventing injury and disease, improving sensing and identification of people and their environment, and speeding rehabilitation and recovery. This goal is accomplished through four broad technical areas: biomedical research, synthetic biology, bioinformatics and biometrics, and forensics. Biomedical research includes advanced sensing, algorithms, modeling, prototyping, and field testing of technologies to diagnose disease, predict outcomes, avoid injuries, and monitor and enhance human performance. The synthetic biology research area emphasizes the development of tools and techniques that will greatly speed the design, evaluation, and assessment of genome-wide engineering approaches through highly integrated microfluidic devices. Bioinformatics is applied across the group to uncover signatures in high-throughput genomic, transcriptomic, and proteomic data sets. Biometrics and forensics research is developing technologies and systems for human identification, including rapid DNA analysis, standoff biometric sensing, scientific validation of forensic techniques, and integrated architecture analyses. This highly interdisciplinary group draws on skills from biology, biochemistry, biosignal processing, engineering, computer science, physics, and medical research areas. Primary government sponsors are in the Departments of Defense, Homeland Security, and Justice, as well as the National Institutes of Health.

 

 

 

Group 48 is seeking an experienced Administrative Assistant to provide clerical and administrative support for our Group Office.  The candidate will work with the Group Administrative Assistant in a dynamic group office setting. The ideal candidate will be a mature, personable, and a responsible contributor to the group office team and be able to work both cooperatively and independently, set priorities, and manage multiple concurrent tasks accurately and reliably. An ability to work successfully with others is essential, as is the ability to work under pressure in a fast-paced, multi-faceted office.

 

The candidate will help with the responsibilities of the daily operation which encompasses a wide variety of administrative support tasks. Will prepare and process a variety of Laboratory administrative web-based forms, answer telephones, maintain electronic calendars, order group office supplies, sort area mail, and compose and type correspondence.  Will use SAP to enter and track purchasing via SRM, enter weekly/hourly time reports, staff vacation reports, ship order requests, and respond to various purchasing related inquiries via R/3. Will prepare/edit technical material, and process items for release review using PARROT. Will maintain and create databases, coordinate travel arrangements (which include processing expense reports and sending security clearances), handle classified material, and maintain office files. Will set up and coordinate arrangements for internal and external meetings including ordering food and registering visitors. Will have regular interactions with Laboratory personnel and sponsors. Will provide guidance to group members in relation to MIT Lincoln Laboratory policies & Procedures (purchasing requirements, etc.) in order to facilitate/ensure compliance.

The candidate will have a demonstrated ability to perform in a dynamic work environment with proven ability to multi-task and exhibit great flexibility.  Effective communication and interpersonal skills are needed.  A track record of working independently with minimal direction is necessary as is a proven record of attention to detail and accuracy.  Candidates should be comfortable working within a support team and be able to demonstrate strong organizational skills, problem solving abilities and innovative and resourceful ways of improving office workflow and efficiencies.  Experience and proven ability to effectively deal with sensitive and confidential matters and ability to appropriately and professionally interact with internal and external contacts is required. Effective written and oral communication skills are essential. Extensive and effective experience with PC operation and Microsoft Office suite is required.  Experience with SAP/SRM and electronic document management systems is preferred.

 

The hours for this position are 8:30am – 5:00pm Monday through Friday.

Position requires handling of classified material. 

 

 Requirements:

  • Initiating and tracking purchases using SAP Enterprise Application, electronic catalogs and Laboratory-issued procurement cards, calendar maintenance & scheduling, travel-planning, candidate interviews, internal and external visits and meetings, service requests, preparing documents and reports for release review and publication, entering employee time, managing incoming calls, greeting and escorting visitors, and assisting in the organization of workshops and seminars.
  • Formatting and proofreading of technical documents, preparation of PowerPoint slides or Word documents (e.g. meeting agendas), and management of office equipment and supplies.
  • Ability to demonstrate highly effective organizational skills with demonstrated ability to perform and prioritize multiple tasks seamlessly and pay attention to detail
  • Effective interpersonal skills with the ability to build relationships across all levels of the organization
  • Highly effective written and verbal communication skills
  • Successful exprience with proactive and independent approach to problem solving and decision making
  • Ability to demonstrate effecitve practices in a work environment
  • Effective ability to work independently and/or as a team player
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Must have a record of successfully working in a team environment along with effective methods of collaboration and interaction with all levels of personnel and sponsors.
  • Ability to obtain and maintain a DoD Security Clearlance is required.

 

Experience:

•  High school diploma or equivalent is required, post high school education is preferred

•  At least 5 years of directly related experience is required.  

•  Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required, familiarity with SAP is preferred. 

 

 

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

Company
MIT Lincoln Laboratory
Posted
03/26/2018
Type
Full time
Location
Massachusetts, US