Business Administrator (A&S Cluster 2)

Business Administrator

A&S Department Cluster 2

Communication, Journalism, Anthropology, Philosophy, & Geography



The Departments of Communication, Journalism, Anthropology, Philosophy and Geography (Cluster 2) are seeking a Business Administrator to oversee and manage the fiscal, administrative and operational functions of these large and complex departments within the College of Arts & Sciences.  This fast-paced position is based (seated) in the Department of Communication in historic McMicken Hall.



  • Manage financial activities, monitor accounts, funds, endowments and work with Department Heads to resolve issues and enforce policies related to financial spending, etc.
  • Maintain expense records and ensure that funds are utilized and expensed appropriately and within budget
  • Complete the annual All Funds Budgeting process
  • Complete year-end budgeting and fund management
  • Prepare and monitor term adjunct budgets and teaching needs
  • Prepare and monitor summer budgets and enrollments
  • Initiate Personnel Change Requests, as needed
  • Maintain spreadsheets and track fund balances
  • Manage grants for departments in the cluster
  • Manage ITIE requests, funding and prepare any required reporting
  • Manage STEM requests and reporting
  • Review and approve p-card and purchasing through Concur and ensure compliance with university financial policies and procedures
  • Manage four (4) unclassified and unrepresented staff
  • Manage recruitment, selection, training and separation of all staff within the cluster
  • Prepare staff Performance Evaluations, conferring with their assigned Department Head(s) for input and actively work with staff to identify and clarify goals and objectives
  • Manage training for staff as appropriate within the cluster, actively monitoring all tasks and workloads. Encourage staff enrichment and promotion, documenting progress
  • Act as Timekeeping Approver for the cluster
  • Communicate effectively(verbally and in writing) with Department Heads, Faculty and Staff
  • Participate on search committees for staff positions in the college, as needed
  • Attends and participate in various department and college meetings, etc.
  • Work with Department Heads to prepare budgets, and provide information when they are writing proposals
  • Ensure compliance with University polies and procedures
  • Assist with the coordination of new faculty hires and start-up
  • Work with Department Heads to pull together/assign/develop/suggest funding sources when requesting new faculty hires
  • Orient new faculty to the policies and procedures concerning travel and/or reimbursements and use of their star-up and research funds
  • Track expenses related to new faculty start-up
  • Manage any relocation expenses as agreed upon by the department and/or college
  • Oversee management of departmental assets and asset audits
  • Assist staff and faculty with medical or parental leaves and work with A&S HR Director
  • Prepare monthly fund balance and other requested reports for Department Heads
  • Monitor all funds, ensuring funds do not run in deficit and work with Department Heads to resolve
  • Participate in training programs to effectively manage all of the financial and personnel requirements of the Cluster
  • Work closely with Development Office and the UC Foundation with regard to endowments, receipts of contributions, acknowledgments and reports on distributions
  • Prepare and file comprehensive, quarterly, reports as needed, to the Development office on the use of funds
  • Continuous development and training
  • Other duties as assigned


MINIMUM QUALIFICATIONS:    Bachelor degree with three (3) years of experience; -OR- Associate degree with five (5) years of experience; -OR- seven (7) years of experience.  Degree must be in Business Administration, Accounting or a related field. Financial Experience is required and prior supervisory experience is required.


PREFERRED QUALIFICATIONS:   Multiple years of prior financial management experience including fund-based accounting, reconciliation and some budget management experience, preferable in a college or university environment. Familiarity with grant funding and accounting is also a plus.  Previous experience with UC systems, policies and procedures is highly desirable.


APPLICATION PROCESS:    Candidates must apply online at (Requisition #26082). Applicants must complete our online application, and include a current resume and cover letter not to exceed one page detailing your interest and qualifications for the position. In addition, you must respond to a question describing your experience with, and commitment to diversity. We will begin reviewing applications March 19, 2018 and continue to accept and review applications until the position has been filled.


The University of Cincinnati, as a multi-national and culturally diverse university, is committed to providing an inclusive, equitable and diverse place of learning and employment. As part of a complete job application you will be asked to include a Contribution to Diversity and Inclusion statement.


As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).


The University of Cincinnati is an Affirmative Action / Equal Opportunity Employer / M / F / Veteran / Disabled.


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University of Cincinnati
Full time
Cincinnati, Ohio 45201, US