Assistant Manager, Project Management

Irvine Company’s Development Community (ICDC) oversees land development, infrastructure, planning and design, residential construction, land sales, marketing and agricultural operations within our master planned communities.  At the core of the Irvine Company’s residential development and community building efforts, ICDC is responsible for designing and delivering distinctive neighborhoods of the highest quality.  


Position Summary:

The Assistant Manager / Manager, Project Management of Reinvestment is focused on assisting the Company make value add investments to the apartment portfolio for the purpose of revenue growth, brand preservation and asset preservation. (Assistant) Project Managers work closely and collaborate with key stakeholders in several departments to manage the process which includes overall coordination of the project from conception through construction, development of the project vision, scope and specifications, budgeting, underwriting, capital approvals and scheduling, as well as overseeing completion of the finished product.

Job Duties:

  • Assist in hosting stakeholder meeting and/or project kick-off walk.
  • Work with stakeholders to develop project scope.
  • Coordinate with ICAC to determine which maintenance and repair items scheduled will be completed as part of the reinvestment.
  • Develop soft cost budget (include costs associated with first of type model unit and long lead items).
  • Update dates for Reinvestment Milestone Schedule.
  • Provide proposed fund authorization dates to Finance.
  • Collaborate with Director of Development Programming on market rent study to clarify reinvestment scope and determine asset segmentation.
  • Draft narrative for Capital Request.
  • Coordinate with consultants and team members to prepare exhibits for senior management presentation, as needed.
  • Obtain Docusign sign-off from all stakeholders, as necessary.
  • Scope: write detailed scope & spec package with team.
  • Finalize project scope, specifications and construction documents.
  • Organize project design elements and specifications.
  • Review apartment community for any entitlement opportunities, city concerns, title restrictions or HOA constraints.
  • Coordinate and incorporate IT, AV, Security, Wi-Fi, Fire Alarm and Parcel Locker scopes when applicable.
  • Submit contract request for additional consultants (architect, structural, landscape architect, MEP, civil, geo-tech, low voltage, signage).
  • Coordinate DD & CD for common Areas. Units typically will not have plans unless the scope deems it needed.
  • Organize value engineering (if needed).
  • Review long lead materials and procurement strategy to expedite schedule.
  • Submit final project budget to Finance for upload in BPC/SAP.
  • Obtain project capital request when the unit bid is complete. Coordinate with Finance on capital request draft, timing, level of approval.
  • Submit capital request approval to Finance for upload in BPC/SAP.
  • Complete preliminary plan review to ensure specifications, call outs, phasing and design intent is complete and accurate prior to submitting to Construction Management.
  • Collaborate with Construction Administration to determine agenda for bid strategy meeting.
  • Oversee bid package fulfillment in Buzzsaw and confirm all items have been included prior to submitting to Construction Administration.
  • Collaborate on bidder selection, respond to RFIs or route RFI to appropriate respondent, review bids, select bidder and sign bid summary spread, review bidder pricing as necessary.
  • Process check request for plan review and permit fees.
  • Begin plan check and jurisdictional approvals.
  • Review submittals for design conformance.
  • Collaborate on resident communication strategy with ICAC.
  • Ensure Construction Management and ICAC are aligned on unit turn comparisons and that they’re consistent with Business Plan.
  • Coordinate with management and portfolio management to ensure planned number of units are delivered to construction.
  • Organize budget source and uses.
  • Update overall project budget as necessary and coordinate with Finance to rerun financial model.
  • Review change orders as necessary. Evaluate for cost impact to overall project budget.
  • Meet with Finance on monthly budget, cash flows and unit turns.
  • Upload documents to construction closeout folder on Buzzsaw.


  • Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.
  • Able to influence others and effectively negotiate to achieve optimal outcomes.
  • Convey confidence and maintain composure in crucial situations.
  • Embrace conflicts by seeing them as opportunities by acting collaboratively to achieve optimal outcomes.
  • Ensure the delivery of an outstanding internal/external customer experience.
  • Accurately anticipate the complexity and resource requirements of projects/tasks then proactively anticipates and adjusts for problems.
  • Skilled in reading and interpreting plans, specifications, reports, building code and all construction related systems/assemblies.
  • Use sound logic and methods to solve difficult problems with effective solutions in a timely manner.
  • Can make informed decisions and take decisive action with incomplete information under tight deadlines; taking into account the cost of “no decision”.
  • Understand critical success factors driving the business and Implement strategies and/or tactics to achieve results by consistently using sound judgment.
  • Organized and capable of managing tasks on multiple, concurrent projects.
  • Excellent oral and written communication skills.
  • Must be able to stand for long periods of time, climb stairs, climb ladders, navigate scaffolding and walk moderate to long distances each day.
  • Strong attention to detail.
  • Excellent time management and organizational skills.

Education & Experience

  • Bachelor's degree from a four-year college or university, preferably in a related  curricula or equivalent experience.
  • Experience as a development project manager, or evidence of essential skills therein.   

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

The Irvine Company
Full time
Newport Beach, California 92617, US