FF&E Procurement Manager

Hybrid Furniture, Fixtures & Equipment (FF&E) Procurement Manager with Interior Design Architecture company

This Jobot Job is hosted by: Riley Duffy
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Salary: $90,000 - $110,000 per year

A bit about us:

Fully integrated national interior architecture and design firm specializing in multifamily housing and senior living environments, completing over 750,000 units in more than 2,000 communities across 37 states, from Hawaii to New York, and even Canada, working with the largest developers, contractors, real estate investment groups, and management firms in the country for over 28 years. These communities are surpassing the industry standard for creativity and quality, earning a reputation as the most highly sought after properties on the market. We offer comprehensive design services during the architectural development and construction planning phases of projects, leading the industry with cutting-edge virtual tools and technology, approaching each design solution as a fingerprint in which no two are alike.

Why join us?

• License in Architecture or Interior Design preferred but NOT NEEDED - must be eligible to obtain and they will pay for this!
• Unlimited PTO
• Flexible work schedule

Compensation, Benefits and Perks
We are committed to maintaining a benefits program that is competitive, and responsive to the needs of our employees. We are proud, as part of our compensation package, to offer the following benefits to regular, full-time employees.

• Medical, Dental, Vision, Life, Long and Short-Term Disability Insurance
• Free access to services like Tele-Doc, Life-Lock, Roadside Assistance and other benefits
• 401K Retirement Plan
• Eligibility to share in profit sharing/performance-based contributions
• Flexible work schedule
• Paid time off and holidays
• Professional development, education, and training
• Paid covered garage parking
• Access to on-site fitness center and locker rooms
• Team building activities such as happy hours and social gatherings

Job Details

The Procurement Specialist position is the bridge between our vendors, the accounting group, logistics team, and our project teams. The Procurement Specialist works closely with Project Managers to ensure the successful purchasing, expediting, and receiving of all FF&E goods.

Key Responsibilities:

• Collaborate with the Project Manager and the Accounting Group to ascertain the timeline, budget, and deadlines for each project.
• Transfer the specification documents into purchase orders and place orders with the manufacturers and fabricators.
• Monitor and review status reports from receiving warehouses and regularly update the expediting log.
• Assist Project Managers with coordinating FF&E quotes.
• Review project inventory lists and participate in the financial closeout.
• Coordinate with the Accounting Group to ensure that invoices and balances are paid according to vendor terms.
• Coordinate with the Project Team to resolve issues related to product availability, product reselections, and changes.
• Maintain purchase order log including project budget status and review with PM on a regular basis
• Coordinate expediting updates with PM and Logistics Coordinator.
• Create the Fabric and Upholstery Code Compliance document for each project.
• Strengthen vendor relationships; develop, source and maintain key partnerships for the firm.
• Analyze and negotiate bids to present the most advantageous pricing, quality, logistics and service.
• Work with Senior Financial Accountant to establish favorable credit terms with new manufacturers.

Qualifications

• Educational Requirements: Associates Degree or higher preferred
• Software (current versions): Microsoft Office Suite including Excel (proficient), Deltek Project
• Management (preferred)
• Experience: 5+ years applicable experience in an FF&E Procurement related role is preferred
• Transportation: Must have access to a vehicle, have the ability to drive

Additional:

• Highly motivated and progressively seeks additional responsibilities
• Excellent organization and attention to detail
• Proven ability to handle shifting priorities, demands, and timelines
• Demonstrates the ability to work independently and collaboratively in a team environment
• Possess strong written, oral, and communication skills

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