Pre-Award Specialist

Press Tab to Move to Skip to Content Link

This position represents a dual-level posting and will be filled at an Associate level or one level higher. 

Pre-Award supports the University community in proposal development through value-added, high-quality service and professional partnerships with Principal Investigators (PIs) in order to facilitate world-changing research. Our proposal specialists work collaboratively with PIs to prepare grant applications, serving as a dedicated central resource in all matters related to University and sponsor policies for proposal development and submission.

Pre-Award Specialists provide the following services in the support of PIs:

• Assist with budget preparation, related documentation and proposal submission forms
• Prepare required sponsor administrative forms
• Ensure that all Purdue information included within the proposal is accurate and complete
• Contact and collaborate with partner institutions to secure all necessary subcontract documentation
• Assure all regulatory requirements and export control issues are identified
• Review the final proposal package to ensure all administrative requirements have been met
• Obtain academic approvals and provide institutional approval for the proposal
• Complete the final submission package, upload final documents and forms, and submit to the sponsor

Strong customer service, attention to detail, and the ability to perform under the pressure of deadlines are essential criteria for these positions.

*This is a remote position.*

Job Summary Continued

Pre-Award Specialist, Associate (P1 Career Level):
Under the direction of the Sponsored Program Services Manager the Pre-Award Specialist, Associate will work directly with faculty and staff as assigned in sponsored program proposal preparation that includes interpretation and compliance with sponsor and university guidelines, budget development and review, collaboration with other departments and institutions and review of completed proposal in preparation for submission.

Required:

• One (1) year of experience in research administration, business administration, accounting, or related experience
• Ability to meet deadlines, strong attention to detail, and a focus on superior customer service
• Ability to analyze, interpret and implement University policies and procedures
• Excellent communication, planning, problem-solving, analytical, project management, and customer service skills
• Must be able to manage a consistent workload in a deadline-driven environment
• Ability to build work relationships among a diverse workforce at all levels 
• Must possess a learning orientation to changing technology impacting business processes
• Personal computer and related software skills, e.g., word processing, spreadsheets, database, data inquiry, Internet, etc.

Preferred:

• Degree in Business, Management, or a related field of study
• Business Services or Sponsored Program Services experience
   

Pre-Award Specialist (P2 Career Level):
The Pre-Award Specialist will work directly with faculty and staff as assigned in sponsored program proposal preparation that includes interpretation and compliance with sponsor and university guidelines, budget development and review, collaboration with other departments and institutions, and review of completed proposal in preparation for submission.

Required:

• All requirements of P1 Career Level, PLUS:
  • Two (2) years of experience in research administration, business administration, accounting, or related experience

 
Preferred:

• Degree in Business, Management or a related field of study 
• Business Services or Sponsored Program Services experience
• Purdue will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• Retirement Eligibility: Defined Contribution Waiting Period
• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply