Executive Assistant (Temp/14-month Term)

Payments Canada’s purpose is to make payments easier, smarter and safer for all Canadians. We care deeply about our employees’ well-being and are committed to providing a flexible, hybrid work environment that supports in-person connection and remote work.




| Get to Know Us




We are a unique organization situated at the centre of Canada’s payments ecosystem. We own and operate payment systems that process hundreds of billions of dollars worth of payment transactions every business day. We convene ecosystem participants to discuss their multiple and diverse interests and ideas, and to navigate industry-level challenges. We adhere to a set of values that in themselves are tensions: Think Big + Act Responsibly; Be Ambitious + Raise the Team; Keep Momentum + Be Rigorous.




Payments Canada - where our country connects: https://www.youtube.com/watch?v=nsvxucqX6dY




| Our Culture




We are a collaborative, diverse and passionate group of individuals. We support one another, make impactful contributions to the organization, and develop and nurture meaningful connections across our ecosystem!




Come and join us - Where Payments Meets Purpose!




| About the role




Reporting to the Manager, CEO Office & Organization Administration, the Executive Assistant, Organization Administration will provide executive administrative support to the assigned executive(s) and/or director(s).




The Executive Assistant, Organization Administration will also be a key member of the Organization Administration Team, including attending and contributing to the daily and monthly team meetings; working collaboratively with team members; sharing knowledge; and promoting a positive culture within the team.




Please submit your application by March 3, 2023.




| What You’ll Do




Responsibilities will include:



Providing executive administrative support to the assigned executive(s) and/or director(s);
Organizing and coordinating the flow of information for the assigned executive(s) and/or director(s), proactively managing all meeting files and associated documents;
Providing administrative support to associated teams and departments as required;
Liaising with all levels of management and employees, as well as external stakeholders and members with professionalism and confidence;
Recognizing opportunities for improving operational efficiency, anticipating the administrative support needs of the department, and developing and implementing procedures accordingly.



| Minimum Qualifications



Post-secondary education in a related field, or a combination of education, training and experience;
Minimum of 3-5 years of progressive executive administrative experience with experience in supporting senior level executive(s) and/or director(s);
Advanced knowledge of G-Suite applications is considered an asset (Gmail, google docs, google sheets, google slides, etc.);
Valid criminal record check or eligibility to obtain;
Bilingualism (English and French) is considered an asset.



| Salary Range




Based on qualifications and experience: $53,126 and $66,408



| Payments Meets Purpose - What you can expect from us
Flexible, hybrid (remote/office) environment;
Competitive compensation package, including annual variable bonus and defined contribution pension plan with employer matching percentage (if eligible);
Comprehensive health and dental benefit coverage, including mental health coverage, life insurance and a health spending account for you and your dependents (if eligible);
Paid time off: minimum four weeks paid vacation, sick and personal days, December Holiday Shutdown and Cultural Holiday Observance Days;
26 Weeks of paid maternity and parental leave top-up;
Rewards and recognition program;
Access to Office Gym Facilities;
Internal and external professional development opportunities;
Fun team and organizational events;
Bi-Weekly All Staff Forums led by our Executive Leadership Team.



| Our Diversity, Inclusion and Equity Commitment

At Payments Canada, we are committed to making everyone feel they can be themselves and thrive at work. We will continue to build on a foundation of respect and appreciation for diversity in all forms and collectively create an inclusive and equitable culture where our differences are valued.




We are committed to employment equity and actively encourage applications from women, Aboriginal people, persons with disabilities and visible minorities. If selected for an interview, please advise us if you require special accommodation by emailing hrinfo@payments.ca.




We thank all applicants for their interest in this opportunity. Preference will be given to Canadian citizens and permanent residents. Only selected candidates will be contacted for an interview.