Administrative Specialist III

Administrative Specialist III

University of Arkansas | Little Rock, AR, 72215, US
Salary Range:$17,000 – $20,000 Salary range estimated by Zippia

Posted 5 days ago

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Description

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Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at bbatiste@uada.edu.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

Animal Science * Department Head

Department's Website:

uada.uaex.edu

Summary of Job Duties:

Summary:

The Administrative Specialist III performs administrative duties for the Animal Science Department. Contributes to a team environment by assisting faculty and staff in the department with meeting high priority deadlines.

Duties:

Assists non-assigned faculty during times other administrative support staff in the unit are absent.

Maintains department budgets and account balances for grants, 4-H Foundation, etc. Vehicle reports. Processes incoming and outgoing mail. Handles routine correspondence. Maintains and updates mailing lists as needed.

Maintains inventory control of equipment for department. Orders and maintains sufficient stock of office supplies and equipment for department and for special events.

Prepares and maintains departmental website/Facebook/other social media. Assists with conference and webinar video recording and editing, including closed caption editing. Reviews documents for ADA compliance.

Assists with arrangements for upcoming meetings, seminars, and trainings including travel, event space rental & catering, submitting and monitoring progress of memorandum of agreements and contracts approval processes, and the preparation of documents or materials that may be needed.

Prepares and submits travel forms, expense reimbursements, and on-line requisitions for invoice payments with specific funds for payment. Provides required documentation to expedite payments and reimbursements.

Updates programmatic spreadsheets and databases. Assists with survey creation and reporting.

Responsible for gathering data and creating various documents for end of year reporting and evaluations. Gathers appropriate paperwork and documentation for grant internal approval, submission and reporting for assigned specialists.

Participate in training to develop skills that support the unit's programs and vision.

Prepares the paperwork necessary for hiring new employees

Qualifications:

Minimum Qualifications

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus two years of experience in a specialized or a related field applicable to work performed.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Skills

Knowledge of the principles and practices of mathematics and statistics. Knowledge of research and analysis techniques and methods. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to prepare, present, and review oral and written information and reports. Ability to research and analyze related work program information. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others.

Additional Information:

Applicants for this position are required to upload a Resume, Cover letter, Official or Unofficial Transcript, and three letters of recommendation prior to submitting the application. Once an application is submitted, the applicant will not be able to edit the application or upload additional documents.

If you have technical issues uploading a document or if you have a need to provide additional documentation after submitting your application, email humanresources@uada.edu

Salary Information:

29,639

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Dr. Michael Looper looper@uark.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law.

The University of Arkansas System Division of Agriculture commits itself to policies of affirmative action and diversity with respect to both employment opportunities and program participation. The Division complies with these policies not merely because of legal requirements, but because we believe that such practices are basic to human dignity. As such, the Division welcomes all applicants to apply without regard to race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status. Candidates must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding

Frequent Physical Activity:

Sitting, Talking

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes