Secretary Level II (Human Resources) - NAVFAC - San Diego, CA We have an exciting opportunity for a Secretary Level II to join our team in support of the NAVFAC endeavor at the US Department of Navy. Come join our great team of Secretarial Support Services at the Naval Facilities Engineering Command Southwest (NAVFAC SW) in San Diego, CA.
Perform a variety of administrative and clerical support functions. Maintain electronic and/or hard copy office files. Perform filing duties, retrieves data or documents from files upon request. Utilize programs such as Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook) and other software applications to create, copy, edit, store, send and print a variety of standardized documents. Gather, input, manage, and maintain data, records and referenced materials. Compile/track data to create reports and program information. Provide administrative assistance on various projects and special reports. Shall be versed in broad-based and enterprise data management principles, and readily adopt the experience to assist with data gathering, analysis, management, and report generation. Provide administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Conduct basic research and collect data, prepare documents such as a standard correspondence, and/or reviews data accuracy. Prepare written summary of findings following the data collection effort for Government personnel. Reviews technical reports, project data, business documentation, business processes, deliverables, and other planning documents to ensure compliance with requirements for Government personnel analysis. Prepare agendas, meeting notes and presentation material. * Coordinate with all Government personnel to arrange meetings and training sessions. Assists with preparations for briefings/conferences; prepare and deliver briefs and necessary documentation to Government personnel. Provide written status updates of deliverables and other data to Government personnel. Perform other administrative duties as assigned. Shall perform all work requirements in accordance with all safety rules, regulations, and policies.
High School Diploma and two years of related experience. Basic knowledge of classification, position descriptions, staffing/recruitment, and the onboarding process to bring new employees onboard in accordance with OPM, DoD, and DON OCHR rules, regulations, policies, and procedures. Staffing - Provide support to HR Specialists in the process associated with the tactical recruitment phase, such as processing Request for Personnel Action documents, assisting with large-scale recruitment efforts, and ensuring recruitment request packages are complete and ready for action. Onboarding - Provide in-processing support for new hires, to include issuing tentative job offers, reviewing accuracy/completion of pre-employment paperwork, arranging for pre-employment contingencies such as security reviews, physical exams, and drug testing, and processing the personnel forms of newly selected employees. Classification/Position Management - Provide support to HR Specialists in classification of positions using OPM position classification and job grading standards. Review organizational charts, review position descriptions, and prepare PD cover sheets (OF-8s). Metrics - Provide metrics and manage staffing databases utilizing various HR tools. Shall be fluent in written and spoken English. Shall exhibit positive and professional presence in front of a work group and have effective communication techniques. Shall be well organized and able to structure deliverables in a logical sequence. Shall be observant, objective, and use a critical approach towards the effectiveness of their actions. Demonstrated experience working in an office environment. Demonstrated experience using Microsoft Office programs and other software applications.
Full Benefit Package to include:
Paid PTO and sick leave Paid Federal Government Holidays 100% Medical premium for employee 100% Dental and Vision 401K We are an Equal Opportunity Employer We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, genetic information or any other characteristics protected by law. PDN-9833db27-b49c-48ff-a11b-c7841ff3f11e