House Administrative Assistant

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General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

 Examples of Work Performed

• Performs special assignments, research, and report preparation. 
• Reviews records and reports which require action and recommends solutions or courses of action. 
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated. 
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments. 
• Processes a variety of correspondence, investigates subject matter, and prepares replies. 
• Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit. 
• Defines and investigates problems; formulates methods of resolution. 
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies. 
• Represents supervisor at meetings and conferences. 
• Performs general office management duties. 
• Assists in planning full committee and/or subcommittee meetings and workshops. 
• Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other meeting materials, recording and reporting out meetings. Acts as official custodian of bills referred to committee. 
• Drafts amendments and bills, substantively edits committee bills, bill analyses, and other documents. 
• Performs other related duties as required.

 Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.
• Ability to supervise people.

 Minimum Qualifications

• A bachelor’s degree from an accredited college or university. 
• Administrative experience can substitute on a year-for-year basis for the required college education.

 Salary

Commensurate with experience

The Legislature offers a competitive benefits package.

 Submission of Application

Qualified applicants should send a completed legislative application and resume to:

Florida House of Representatives

Office of Administration & Professional Development

Lawanda Williams

402 South Monroe Street, 1201 Capitol

Tallahassee, Florida  32399

 

or email: Lawanda.Williams@myfloridahouse.gov

 

 are available through the Florida Legislature's web site Online Sunshine and in Room 701 of the Claude Pepper Building.

 Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

 

 

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