We're seeking a pro-active Executive Assistant Coordinator – to support the Executive Assistant to the MD&CEO of Australia Post with providing high quality administrative and business support to the MD&CEO and the broader Australia Post leadership team.
The role reports directly to the EA to the MD&CEO and will assist in the provision of office administration and support services for a geographically and functionally diverse group of stakeholders. Where required, the Executive Assistant Coordinator may also support activities on behalf of other EAs.
We’re Australia Post. You might think you know us, but we’re transforming
Australia Post is delivering like never before. From the vehicles that we drive, to the small businesses that make our communities thrive. We’re delivering for the environment, for our communities, for our customers and for our people. We’re moving forward and we want you to come along for the ride.
About the opportunity
Responsible for providing a high level of business support, you'll also:
Review all incoming e-mail communications, including customer correspondence, identify the appropriate Manager and follow through to resolution
Prepare confidential materials, memos and attending meetings as required, and subsequently preparing minutes for various forums/meetings
Manage calendars, book and manage team events, meet and greet guests
Maintain all administrative facilities, room bookings, catering, AV and materials are available when required
Prepare and distribute team communications, manage central email addresses, distribution lists and organisation data, support with reporting requirements for the executive team and board
Efficiently run the office, including maintain processes and manage the flow of information to members of the team, and maintain stationery supplies and office equipment
Support as required with organising travel for select executives in Australia Post, booking hotels, flights, cars and preparing travel agendas
Undertake reconciliation of BCard expenses, invoice payments and IT assets
Support with reporting requirements for the executive team and board.
Who we are looking for
We're looking for someone with excellent interpersonal skills, who can effectively build work relationships. You'll also demonstrate:
Significant experience in successfully and professionally managing administration functions in a complex and dynamic environment, using judgement and decision-making skills
Well-developed written skills, particularly in drafting correspondence and minutes and experience in dealing with confidential and sensitive information
An understanding of key internal and external stakeholders, including senior executives, community partners, media, government, customers and competitors
Ability to use networks and relationships to influence beyond your span of control
High degree of proficiency with standard software applications e.g. MS Outlook, MS Word, MS Excel, SharePoint, MS PowerPoint, SAP, Photoshop
Excellent client service attitude, with a focus on providing a positive experience while maintaining the integrity of campaign and reporting
Ability to create reports in written and numeric form from raw data
Why you'll love it here
In addition to this exciting role, these are some of the benefits we offer:
An attractive remuneration and bonus package
Opportunity to collaborate and engage in a supportive team environment
Culture of innovation, recognition and rewards
An exciting career - as our business grows, so do the opportunities for our people
Salary packaging options
Pre purchased leave and other entitlements
Local recognition programs and social events
We’re delivering together
Our diverse and inclusive workplaces bring out the best in our people. We're all ages, genders and abilities, and we come from all walks of life. That’s how we deliver for Australia - together. We believe our business should reflect the diverse communities we operate in. See how we’re achieving that .
We encourage applications from all backgrounds including Aboriginal and Torres Strait Islander peoples, People with Disability and Ex Defence Force.
We acknowledge the Traditional Custodians of the land on which we operate, live and gather as employees, and recognise their continuing connection to land, water and community. We pay respect to Elders past, present and emerging. To find out more about our progress with reconciliation, watch this short
Australia Post is committed to providing an inclusive and barrier-free workplace and encourages the implementation of workplace adjustments for team members with disability at all stages of their career.