Individual Consultant – Deputy Program Manager-Accounts

Individual Consultant – Deputy Program Manager-Accounts

United Nations Development Programme | Bangalore, KA, IN

Posted 15 days ago

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Description



Background

UNDP strives to have a workforce, which reflects diversity and gender balance, and applies an equal opportunities approach. UNDP does not solicit or screen for information in respect of HIV or AIDS status. All selections are on merit.
The DAY-NRLM (Deendayal Antyodaya Yojana - National Rural Livelihoods Mission) is the flagship program of Ministry of Rural Development, Govt. of India relaunched in 2016 for promoting poverty reduction by building strong institutions of the poor, particularly women. The programme creates and enables community owned institutions of women to empower and make them economically self-reliant by improving their agency to access a range of livelihood and financial services and maximize their resources for creating sustainable livelihood opportunities.
The state governments are mandated to set up dedicated Mission Management Units at the state, district and village/community level for the effective implementation of the NRLM scheme. The mission provides regular hand-holding support to SHG/federations for a period of 5-7 years. At the end of a fully implementation cycle the SHGs/federations are well prepared to become resource institutions at the community level for providing evidence and support to other social initiatives.
Karnataka State Rural Livelihood Promotion Society (KSRLPS)
The State Government is implementing DAY-NRLM scheme in phases through Karnataka State Rural Livelihood Promotion Society in the name of 'Sanjeevini'. The mission statement of KSRLPS is:'To reduce rural poverty by providing gainful wage and self-employment opportunities through community institutions resulting in sustainable improvement in their livelihoods'.
Sanjeevini is a community driven and process-oriented programme. The processes include different activities such as awareness building, social mobilization, development of Community Resource persons (CRPs). Formation of CBOs, strengthening SHGs/ CBOs/federations/Livelihood Collectives, establishment of linkages and promotion of livelihoods. The conventional methods of monitoring focus on physical, financial and logistic aspects of projects, but do not capture the processes of community perception, satisfaction with project services, inclusion and institutional dynamics. As the community processes do not conform to pre-set rules, deadlines, targets or blueprint approaches, a responsive and adaptive implementation is necessary.
It is in this context that the State government of Karnataka has partnered with UNDP to implement The National Rural Economic Transformation Project (NRETP) in Karnataka. NRETP proposes to implementhigher order economic activitieswhich are cross cutting in nature, for instance, the project design envisages that there will be an organic link between the model Cluster Level Federation (CLFs) and financial inclusion strategies, insurance and pension schemes, producer groups and organizations, product marketing and enterprise development. The financial inclusion strategy will also have a key role in financing of farm and non-farm enterprises. UNDP will be uniquely positioned to quickly transfer the technical know-how gained at the national and state level working across the country. The state SMMU will be fully synchronized with the National level team working at the center, important for better alignment of state priorities with those of the national programme while formulating the State specific poverty reduction action plans.
Under the scheme, UNDP is looking for a Deputy Programme Manager_ Accounts to undertake the activities as provided below. The incumbent will be based at SANJEEVINI-KSRLPS and will perform duties under the direct supervision of Additional Mission Director.

Duties and Responsibilities

Under the supervision of the CFO, SANJEEVINI-KSRLPS the incumbent will focus on achievement of the following results:

  • Provide accounting and administr ative support to the accounts team at SANJEEVINI-KSRLPS
  • Assist in the maintenance of supporting documents for payments and financial reports
  • Reconcile invoices and identify discrepancies
  • Maintenance of the proper filing system for finance records and documents
  • Support timely and accurate preparation of bank reconciliations and initiation of bank transfers
  • Collection of Utilization Certificate and monitor Expenditure.
  • Provide assistance for Auditing
  • Participation in the trainings for the operations/ projects staff on Finance
  • Provides secretarial support by entering, formatting, printing information organising work answering the telephone relaying messages maintaining equipment and supplies as required
  • Candidate should be willing to travel across the districts of the State of Karnataka
  • Any other tasks/responsibilities as assigned by the CFO and accounts Team


Deliverables & Payment Schedules:
Payment %
Deliverable target dates
  • Submission of report highlighting,
  • Provide administration support to internal departments.
  • Assist in preparation of financial reports as and when required.
  • Provide assistance for auditing.
  • Submit at least 1 report on the activities performed during the month

14%
Month 1
  • Submission of report highlighting,
  • Participate in trainings for the operations/ projects staff of Finance.
  • Maintenance of the proper filing system for finance records and documents periodically.
  • Assist in preparation of financial reports as and when required.
  • Any other task as instructed by reporting manager.
  • Submit at least 1 report on the activities performed during the month

14%
Month 2
  • Submission of report highlighting,
  • Maintenance of the proper filing system for finance records and documents periodically.
  • Support timely and accurate preparation of bank reconciliations.
  • Any other task as instructed by reporting manager.

14%
Month 3
  • Submission of report highlighting,
  • Assist in preparation of financial reports as and when required.
  • Provide assistance for auditing.
  • Any other task as instructed by reporting manager.
  • Submit at least 1 report on the activities performed during the month

14%
Month 4
  • Submission of report highlighting,
  • Initiation of bank transfers in time on regular basis.
  • Reconcile invoices and identify discrepancies.
  • . Provide administration support to internal departments.

14%
Month 5
  • Submission of report highlighting,
  • Collection and analysis of financial data for the past months.
  • Submitting the data to MIS team for entering in the system.
  • Submit at least 1 report on the activities performed during the month

15%
Month 6
  • Submission of report highlighting,
  • Provide administration support to internal departments.
  • Maintenance of the proper filing system for finance records and documents periodically.
  • Any other task as instructed by reporting manager.

15%
Month 7

Competencies

  • Ability to assist the team in financial and physical reporting
  • Hands-on with Tally, SAP/PFMS/Public Books, spreadsheets, sales &purchase ledgers, taxation and journals
  • Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc
  • Familiarity with finance regulations& working knowledge of Reconciliation of finance accounts
  • Good math skills and the ability to spot numerical errors
  • Ability to handle sensitive, confidential information
  • Actively works towards continuing personal learning and development in the area of professional discipline and job knowledge, acts on learning plan and applies newly acquired skills
  • Excellent communication, documentation (MS Word, Excel) and typing skills in English and Kannada
  • Quick and responsible incommunication and actions.


Required Skills and Experience

Fulltime Post Graduate Degree in Accounts/Finance/Commerce/CA from a recog nized university.
Languages Required:Fluency in English and Kannada spoken, read and write for all official communication is essential. Knowledge of English and Kannada typing is mandatory.
Experience:
  • 2+ years in experience in the field of accounts, preferably in development/government organization
  • Experience in the usage of computers and office software packages (MS Word, Excel, Tally, PFMSetc.)
  • Experience with ERP financials
  • Experience of working on the government funded projects is highly desirable

Official Travel:
In case of official journey within/outside the state, candidates will be entitled to reimbursement from KSRLPS. All official travel must beauthorizedand certified in advance by KSRLPS.
SCHEDULE OF PAYMENTS:
Consolidated annual consultancy fees payable as per the deliverables and payment schedule mentioned above, upon submission of working progress report certified by the reporting officer i.e., Project Officer - Program and Partnerships (NPSA9), UNDP.
INSTITUTIONAL ARRANGEMENT:
All the logistic support related official travel will be borne by the KSRLPS, Government of Karnataka.
Documentation Required:
Personal CV indicating all past experiences from similar projects, as well as the contact details (email and telephone number) of the candidate and at least 3 professional references.
Evaluation Method and criteria:
Preliminary shortlisting would be done based on the following criteria:
  • Educational Qualification 30 marks.
  • Relevant Experience 40 marks.
  • Interview for 30 marks

Those who obtain a minimum 70% of total 70 marks (Educational Qualification & Relevant Experience) will be eligible to appear for the interview.
Interview for the shortlisted candidates would be either conducted face to face in Bangalore or by telephone/over skype.
The contract shall be awarded on the merit basis.
Note:Please ensure that all the documents to be uploaded should be combined in a single PDF file before uploading as the system has provision of uploading only one document.
General Conditions for Individual Contract-

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Background UNDP strives to have a workforce, which reflects diversity and gender balance, and applies an equal opportunities approach. UNDP does not solicit or screen for information in respect of HIV or AIDS status. All selections are on merit. T

Experience: 5.00-7.00 Years