Administrative Assistant, Global Transformation Office

Administrative Assistant, Global Transformation Office

Estée Lauder Companies | Ft. Worth, TX, 76006, US
Salary Range:$26,000 – $36,000 Salary range estimated by Zippia

Posted 20 days ago

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Description

From a position of strength, The Estée Lauder Companies, the leader in prestige beauty products, embarked on the Leading Beauty Forward program, chartered to fuel product innovation and enhance market agility.  Key elements of this strategy include developing even greater organizational effectiveness, efficiency and the ability to scale.  The Estee Lauder Companies is establishing a Global Transformation Office to carry the momentum from the Leading Beauty Forward program into the future, as ongoing transformation is required to continue to win in an increasingly volatile global marketplace.  The Office will facilitate and steer all global major change programs impacting the longer-term course of the Company. This position will support the Global Strategy and Transformation Team and is based in New York City office with Hybrid model and expectation of coming into the office three days per week while working remotely up to two days per week.

PRINCIPLE OBJECTIVE:

Provide administrative support for 1-2 Vice Presidents/Executive Directors within the Transformation Office.  Help to effectively manage, organize ever-changing priorities, using good judgment and self-discipline. Must be comfortable working in a highly complex, fast moving business environment.  A professional, positive and calm demeanor is essential in managing the fast paced environment. The ideal candidate will function in a fast-paced, demanding work environment while exhibiting excellent customer service and professionalism in all interactions.

ACCOUNTABILITIES:

  1. Ensure effective ongoing operations of VPs office, ability to multi-task. 

  2. Handles/manipulates heavy calendar to include: domestic and international travel, scheduling daily meetings, and senior management requests.      

  3. Handles expense reporting.              4.Maintain up to date appointments, requests and agendas for events on calendar. 5.Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transportation of materials, catering, etc. 6.Screen incoming calls, relay detailed messages and maintain call log.  7.Review all mail delivered to office 8.RSVPs / Restaurant Reservations / Car Services  9.Arrange catering/set up to include but not limited to: breakfast, dinners, team meetings and off-sites.  10.Order office supplies and handle other office related procurement activities as needed.

QUALIFICATIONS:

  1. College/University graduate. 

  2. Minimum of 2-4 years previous work experience 

  3. Strong computer skills including Microsoft applications – Outlook, Word, Excel, PowerPoint.

  4. Mature with strong work ethic, high level of integrity, sense of dedication, and commitment to strive for excellence. 

  5. Exemplary professionalism, diplomacy and discretion when handling matters of a confidential nature 

  6. Ability to be flexible and agile, savvy and analyze facts, proactive, resourceful and draw conclusions, provide insight and problem solve, quick learner.

  7. Communication skills:  possess concise verbal and written skills that will allow incumbent to communicate productively with wide range of people, both internally and externally. 

  8. Interpersonal Skills: ability to work collaboratively with all functions of the organization and provide excellent customer service

  9. Ability to work well in a collaborative environment and interact effectively with all levels of management and employees 

  10. Results oriented with the ability to complete assignments in a timely manner 

  11. Ability to handle multiple priorities and make clear and timely decisions 

  12. Ability to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goals.

U.S. CORPORATE/OFFICE NON-EXEMPT ROLES

The anticipated hourly range for this position is $26 to $39. Exact hourly rate depends on several factors such as experience, skills, education, and budget. Hourly range may vary based on geographic location. In addition to hourly rate, this position may be eligible for an annual discretionary bonus.

In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com.