Administrative Assistant: Information Records Management

Administrative Assistant: Information Records Management

Frimo Recruitment Agency | Pretoria, GT, ZA

Posted a month ago

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My client in Pretoria has a posistion for Month to Month for Administrative Assistant: Information Records Management .CLOSING DATE:11/01/SUMMARY OF JOB PURPOSE:Responsible for maintaining records warehousing facilities, receive, index, retrieve and destruction of records in accordance with applicable laws, codes and regulations; preservation of historical archival records; department webpage administrator.DUTIES AND RESPOSIBILITY:Maintains records warehousing facilities; performs records receipt, indexing, filing/storage, retrieval and disposal; monitors facility environmental conditions and space availability; addresses warehouse problems/issues as needed.• Ensures proper provision of storage and security for historical archival records.• Maintains schedules for scanning, microfilming and destruction of records in accordance with applicable laws, codes, and regulations.• Ensures that all the film delivered by contractor is accurate and redacted; properly stores as required.• Compiles operational, budget and other statistical data and information, maintains various records and prepares periodic and special reports.• Performs recordation duties as required; balances daily recording reports, scans documents, indexes information from documents; proofs and reviews recorded documents; sends deposits to Treasurer’s Office; audits check receipts and adds to binder of monthly receipts• Keeps current on new and emerging records management information, technology, regulations and laws.• Serves as the department’s webpage administrator; updates existing pages; creates new pages and functionalities.• Performs a variety of general office support duties such as filing, answering telephone inquiries, typing correspondence, opening, handling, and distributing mail; and reproducing copies of various documents, including parcel maps.• Contributes to the efficiency and effectiveness of the unit''s service to its customers by offering suggestions and directing or participating as an active member of a work team.QUALIFICATION:Diploma in RECORD MANAGEMENT.two years of experience in records management experience; OR an equivalen SEND CV: makoma.