Administrator

Downer Facilities and Asset Services Group (F&AS) is a leading provider of integrated facilities services with clients across Australia and New Zealand.

Spotless as the Facilities Management Services Contractor provide comprehensive Facilities Maintenance Services to ensure the integrity and functionality of the building fabric, building services, utility systems, furniture, fixtures, equipment, infrastructure, and provide ancillary services such as grounds and gardens maintenance, cleaning services and security management.

At SPOTLESS we employ over 36,000 people in Australia and New Zealand within a variety of roles. We provide expertise tailored to key industry sectors that include Health, Business & Industry, Resources, Defence, PPP, Leisure, Sport & Entertainment, Laundries, Education and Government.

We're passionate about finding better ways of doing things. For our customers. And for you.

The Role

We are seeking a full time Administrator at our Hastings contract to be part of the integrated facility management team reporting to the Contract Manager. This is a unique opportunity to join this team working with this important client based at Mornington Peninsula.

Your responsibilities will include, but not be limited to:

Receipt of incoming calls

Receive request for purchase orders, issue and update the purchase order in our systems

Perform all branch administration functions

Invoice processing and client portal uploads

Allocate service calls to the Facilities Technician or the appropriate sub-contractor

Ensure all KPI deadlines are meet

Input of data into WMS/ SAP

Planned preventative maintenance administration

Manage sub-contractor workload and invoicing

Timesheet collection and data entry

Skills and Experience

With such a challenging role, you will come to us with:

4 years + Administrative experience 

Proven ability to priorities tasks to ensure all key tasks are performed in a timely and efficient manner

Previous experience with property and/or facilities management computer database

Sound knowledge of computer systems and Microsoft applications 

Mid-level understanding of accounting, finance

Good standard of oral communication and interpersonal skills

Proven ability to establish and maintain an effective relationships with internal and external stakeholders

Self starter with the ability to run with tasks

Please note: As a pre-requisite for this role, candidates will be required to undertake a National Police Clearance.

Spotless is an Equal Opportunity Employer and encourages Indigenous Australians to apply.

Please click apply now