Administrator

Administrator

Spotless | somerton, VIC, AU

Posted 17 days ago

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Description

Downer Facilities and Asset Services Group (F&AS) is a leading provider of integrated facilities services with clients across Australia and New Zealand.

Spotless as the Facilities Management Services Contractor provide comprehensive Facilities Maintenance Services to ensure the integrity and functionality of the building fabric, building services, utility systems, furniture, fixtures, equipment, infrastructure, and provide ancillary services such as grounds and gardens maintenance, cleaning services and security management.

At SPOTLESS we employ over 36,000 people in Australia and New Zealand within a variety of roles. We provide expertise tailored to key industry sectors that include Health, Business & Industry, Resources, Defence, PPP, Leisure, Sport & Entertainment, Laundries, Education and Government.

We're passionate about finding better ways of doing things. For our customers. And for you.

The Role

We are seeking a full time Administrator at our Hastings contract to be part of the integrated facility management team reporting to the Contract Manager. This is a unique opportunity to join this team working with this important client based at Mornington Peninsula.

Your responsibilities will include, but not be limited to:

  • Receipt of incoming calls
  • Receive request for purchase orders, issue and update the purchase order in our systems
  • Perform all branch administration functions
  • Invoice processing and client portal uploads
  • Allocate service calls to the Facilities Technician or the appropriate sub-contractor
  • Ensure all KPI deadlines are meet
  • Input of data into WMS/ SAP
  • Planned preventative maintenance administration
  • Manage sub-contractor workload and invoicing
  • Timesheet collection and data entry

    Skills and Experience

    With such a challenging role, you will come to us with:

  • 4 years + Administrative experience 
  • Proven ability to priorities tasks to ensure all key tasks are performed in a timely and efficient manner
  • Previous experience with property and/or facilities management computer database
  • Sound knowledge of computer systems and Microsoft applications 
  • Mid-level understanding of accounting, finance
  • Good standard of oral communication and interpersonal skills
  • Proven ability to establish and maintain an effective relationships with internal and external stakeholders
  • Self starter with the ability to run with tasks
  • Please note: As a pre-requisite for this role, candidates will be required to undertake a National Police Clearance.

    Spotless is an Equal Opportunity Employer and encourages Indigenous Australians to apply.

    Please click apply now