Human Resource Generalist (Maternity Contract)

Human Resource Generalist (Maternity Contract)

Datafin | Cape Town, WC, ZA

Posted 8 days ago

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ENVIRONMENT: TAKE charge of all employee relations (including people management and satisfaction), resignation processes, policy and procedure maintenance, providing guidance to Managers and Divisional Heads with regards to all performance management and disciplinary matters as the next Human Resource Generalist sought by a dynamic provider of innovative Software & Systems Solutions. The successful incumbent will require a suitable Human Resource Degree, have 5+ years’ work experience in a similar role including Payroll Management experience & a solid understanding of the relevant Acts, such as the Basics conditions of employment, Labour Relations, Skills Development, general legislative requirements to deliver on the policies and processes, BBBEE and Employment Equity. You must also be familiar with Disciplinary Hearing processes and be proficient with Pastel Payroll, MS Word, Office, PowerPoint, Excel & Sage . Please note that this role is for a month Maternity contact. DUTIES:Employee Relations –Employee Relations function includes drafting warnings, providing management with advice in line with applicable legislation, participating in disciplinary and incapacity hearings etc.Support Managers with disciplinary and grievance issues.To act as the lead and support HRA on all employee relation issues and ensure that they are handled effectively and efficiently.To maintain specialist knowledge of employment legislation and act as a primary source of advice and support for Managers.Assist with all queries from management and employees regarding policies and procedures.Ensure that disciplinary action taken is consistent, fair, procedural, and substantively correct and work closely with the Labour Consultant.Ensure that all employee documents are signed and are in the employee’s files.Performance Management –Ensure the Job descriptions and Key performance indicators are accurate and aligned with employee’s performance reviews.Provide support and advise for any new Performance Management process.Support management to thoroughly understand and be able to implement performance management.Ensure that performance appraisals and reviewing occurs timeously.Generate the results for Management review.Payroll Review –Audit the data input into Payroll and verify with sign off.Manage the queries raised and resolve before signing off.Balance the Payroll file iro the input data vs the final verification file.Prepare file for the HOD sign off.Sign off final pay slips.Prepare bank files for Finance upload.Sign off HR summary file with Payroll.Sign off EMP and publish to Finance.BBBEE & Employment Equity –Assist with BBBEE verification audit file on all relevant elements of the scorecard.Must have the basic understanding of the current BBBEE legislation.Ensure that selection of candidates assist the organisation in terms of Employment Equity.Full completion and submission of the employment equity reports to the Department of Labour annually by deadline date.Develop and revise applicable Employment Equity policies.Assist, monitor and manage the Employment Equity Plan.People Management and Satisfaction –Promote diversity, morale, and team performance amongst all employees in the workplace.Proactively implement interventions, systems, and procedures to improve service levels.Proactively identify and resolve obstacles to customer service delivery in a timeous manner, providing contingency plans when required.Act as a Consultant to all employees on various HR related issues or employee’s issues.Wellness Management –Oversee all Wellness initiatives within the business.Manage the current Wellness partner.Aid staff and management alike iro wellbeing.Co-ordinate Employee Assistance Program interventions, Wellness Days etc.Manage the implementation of the Employee Satisfaction Surveys to identify the current levels of employee engagement.Ensure with Health and Safety Committee the business is compliant.General Administrative Management –Sign off UI19 forms, IRP certificates and general requirements for HR including exit docs.Manage incoming departmental invoices and follow the payment procedure.Ensure HRM filing is conducted every week.Act in a confidential capacity.Policies and Procedures –Adhere to departmental and company policies and procedures.Develop, implement, and maintain HR policies and procedures.Fully understand the HR policies and procedures and provide expert advice to managers and employees.Ensure legal compliance by monitoring and implementing applicable HR adherence to relevant labour legislation.Ensure that all Managers and employees are aware of policies and procedures in the workplace.REQUIREMENTS: Relevant Human Resource Degree qualification, additional qualification is beneficial.5+ Years relevant work experience.Payroll Management experience.Understand and familiar with the relevant Acts, such as the Basics conditions of employment, Labour Relations, Skills Development, general legislative requirements to deliver on the policies and processes, BBBEE and Employment Equity.Experience with + Employee Payroll.Familiar with Disciplinary Hearing process.Familiar with internal training.Computer Literate in Pastel Payroll, MS Word, Office, PowerPoint, Excel, Sage .Presentation and Reporting skills.Driver’s License.Valid South African ID.ATTRIBUTES:Confidentiality, honest and trustworthy.Good Leadership, motivational and Teambuilding skills.Attention to detail.Problem solving and Negotiation skillsPromotes good working relations.Ability to work under pressureRetains cultural awareness, empathy and sensitivity.Self-motivated and confident.Energy – Consistently maintains high levels of activity or productivity; sustaining long working hours when necessary; operating with vigour, effectiveness, and determination over extended periods of time. Able to work in fast-paced environment.Managing Conflict – Deals effectively with others in an antagonistic situation; using appropriate interpersonal styles and methods to reduce tension or conflict between two or more people, but always clarifying expectations and managing performance.Stress Tolerance – Maintains stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and the organisation.Organisation – Proactively prioritize initiatives and have keen ability to multi-task.Communication – Communicate clearly, proactively, and concisely with all key stakeholders, customers, and staff.Customer Orientation – Establish and maintain long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.Leadership – Manage staff to assure they are meeting individual/group goals and lead project teams toward identified outcomes.