Operations Officer - Camps Bay

Operations Officer - Camps Bay

Career Custodians | Cape Town, WC, ZA

Posted 8 days ago

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Description


As an Operations Officer, you will ensure an optimal working environment across all our properties and ensure that the necessary support is given to operations in terms of Facilities & Residential matters. The ideal candidate must have excellent time management skills, excellent administration skills and attention to detail for aesthetics and interior spaces are of high importance. Candidate must have a valid driver’s license with their own transport and be willing to travel to various destinations. Every project is to be completed within a reasonable time frame and to the required standards.

 

 

Minimum requirements
Grade 12
Qualification in the Hospitality and Tourism Industry is not essential but preferred.
Minimum of 1-year experience in the same or similar position
Level 2 minimum Microsoft Office (Word, Excel, PowerPoint, and Outlook in particular)
Basic OPERA System Knowledge
Strong administrative functions
 

DUTIES AND RESPONSIBILITIES
Oversee daily administrative and clerical activity in the office
Maintains records of maintenance and other facilities functions
Assign technicians or specialists to repair equipment as necessary
Acts as liaison between different group departments to ensure that problems are appropriately resolved
Coordinates and manages schedules and calendars for various departments
Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the group environment with minimal disruption
Assist in the maintenance, front office, and housekeeping departments as per operational requirements
Obtain quotes and meet with suppliers
Update of supplier list in collaboration with procurement officer
Back up for Group Operation Manager
Assist in compiling Interior & Condition Survey, including the execution
Filling the gap between aesthetics, residential and facilities
Capture and submit project management
Assess communication and provide feedback on products and specifications
Submit project management to the financial controller/manager on a weekly basis
Submit purchase orders and invoices to creditors twice a week
Assist in placing orders and filing
Assist Facility Management & Operations Team with tactical planning for the team’s goals and objectives
Provide facility-specific assistance to a project
Devise new ways to improve the efficiency of office work and services
 

To apply for the position, please forward a motivational letter, an updated CV with a picture of yourself and the job title in the subject line to consultant2@careercustodians.com

 

***Please note that only successful candidates will be contacted. Should you not hear from us within 5 days – please consider your application unsuccessful***

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