Administrative Associate (Messenger / Fleet Coordinator)

Administrative Associate (Messenger / Fleet Coordinator)

City of Houston, TX | Houston, TX, 77020, US

Posted 6 days ago

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Applications Accepted From: All Persons Interested

PN 29991

Division: Operations

Reporting Location: 2100 Travis

Workday/Hours: Monday - Friday, 8 am - 5 pm*

* Subject to change


The City of Houston's Housing and Community Development Department (HCDD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Partnering with non-profit, governmental, and local entities, HCDD strives to strengthen Houston's neighborhoods, provide true housing choice and execute the Mayor's vision for One Houston with complete communities throughout. Since Hurricane Harvey, HCDD is managing more than one billion dollars dedicated to helping low and moderate-income families recover.

To achieve this vision, HCDD is seeking an Administrative Associateto join its team. In this position, you will perform complex clerical and administrative support duties including organizing and maintaining record keeping systems and preparing simple reports. Additionally, you will perform in the capacity of a messenger/ transportation/fleet operator that will be responsible for the Department's delivery and transportation services and has oversight of the Department's fleet.

Work requires judgment in the selection and interpretation of data and a thorough knowledge of department and city policy and procedures dealing with area of responsibility. You may also perform certain professional administrative tasks essential to the healthy, safe and continued operations of the Department, including organizing, updating and maintaining the Department's safety and emergency functions, activities and documents. You will assist with preparation of reports used by the Department's Executive Staff, and prepare policies and procedures used throughout the Department.

Key Responsibilities

* Operates motor vehicle and drives throughout the Houston and surrounding areas to pick up and/or deliver documents
* Organizes, tracks, and maintains various confidential documents
* Communicates with internal staff and external customers to obtain required documentation
* Ensures good maintenance and proper working order of department's fleet
* Creates and maintains accurate and current records-keeping systems of various areas throughout the facility
* Provides hands-on service to all areas of Department with setups for meetings, conferences, events, etc.
* Compiles data for use in a variety of reports, surveys, inventories, and studies
* Composes, edits and prepares correspondence, reports, directives, etc.
* Maintains, prepares, revises and disseminates department rules, regulations, policies, procedures and other pertinent reference information
* Assists in planning and implementing department sponsored activities and programs

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.


There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature, and air conditions.



Bachelor's degree in Business Administration, Liberal Arts or other related field.


No experience is required.

Professional experience may be substituted for education requirement on a year-for-year basis.


Valid driver's license.


* One year office assistance and/or runner experience preferred
* Previous delivery and pick-up driving experience a plus.
* Proficiency in mobile technology.
* Ability to communicate spoken information into written form.
* Previous safety and emergency operations experience a plus.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.



Department may administer skills assessment relevant to job description.


If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.


Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 13


Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at:

To view your detailed application status, please log-in to your online profile by visiting: or call 832.394.6200.

If you need special services or accommodations, call 832.394.6200. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EEO Equal Employment Opportunity

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.