APS5/6 Administration Officer

APS5/6 Administration Officer

Dfp Recruitment | canberra, ACT, AU

Posted 14 days ago

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This Federal Government Department is seeking an experienced APS5/6 Administration Officer to join the team, contract until June 3 with a month extension, city location.
A key role for the Department is to strengthen communities and regions by fostering local economic growth and implementing good governance, including in Australia’s external Territories.
The Australian Government, through this Department administers the Ashmore and Cartier Islands, Christmas Island, the Cocos (Keeling) Islands, the Coral Sea Islands, the Jervis Bay Territory and Norfolk Island. The Department also manages the Government's interests in the Australian Capital Territory, and the Northern Territory.
The Territories Capital and Major Projects (TCMP) team primarily delivers infrastructure projects related to Australia’s external territories of Christmas Island, the Cocos (Keeling) Islands (which make up the Indian Ocean Territories or IOT), and Norfolk Island, as well as the Jervis Bay Territory on the mainland. The TCMP team manages and delivers a broad range of complex capital investment projects, procurement of complex service management contracts and the management of major service contracts. These include port management services to Christmas Island and the Cocos (Keeling) Islands and Ferry and Bus Services to Cocos (Keeling) Island.
The APS5/6 Administration Officer will report to the Assistant Director and work closely with the Director of the TCMP team. The role’s primary task is to undertake administrative functions in support of the Assistant Director and Director, primarily focusing on secretariat support for newly established Boards and Working Groups and assisting with creation and implementation of governance arrangements for the Division.
The Admin Officer’s key duties include:
  • Secretariat for the newly established Project Board;Booking meetings, preparing draft agenda’s, booking meeting rooms and setting up Teams links (as required), following up on actions from previous meetings, management of the Project Board email inbox, etc
  • Secretariat for the soon to be established Project Working Group (as above);
  • Perform and achieve procedural, operational, administrative and business support work in line with the Divisional and Departmental frameworks and processes; 
  • Provide basic administrative assistance to members of TCMP with regards to procurement, contract management, research and communication;Processing invoices, work with teams within the Division and Department to progress procurement and budget approvals and assist with setting up a contract management database
  • Supporting the Assistant Director and Director with creation and implementation of new governance arrangements;Including researching existing frameworks within the Department to leverage off; and
  • Providing support to the Director with calendars, meeting invites and emails as required.
  • Other core duties include
  • Liaising with staff and senior executive officers across the Branch, the Division, the Department and other Commonwealth agencies as required;
  • Establishing and maintaining strong relationships with the broad range of stakeholders, including staff located in Perth, Christmas Island, the Cocos (Keeling) Islands, Norfolk Island and the Jervis Bay Territory;
  • Providing other ad hoc general administrative duties for and in conjunction with the Director and Assistant Director.
  • Ideally, the successful candidate will have strong administrative skills, including Microsoft Office use, good written and oral communication, an understanding of procurement and contract management processes and good secretariat abilities.
    The applicant will be adaptable, strong in their time management and prioritisation skills and be able to get across different operating environments quickly.
    Demonstrated experience in similar roles would be advantageous. Relevant professional qualifications will also be considered.
    Other attributes will include:
  • Ability to work well with team members;
  • Ability to apply initiative and judgement in the performance of tasks;
  • Ability to work autonomously and accurately;
  • Strong administration skills and high attention to detail;
  • Excellent communication skills – written and verbal;
  • Energetic, enthusiastic and keen; and
  • Ability to work at high tempo for short periods and complete tasks on short notice.

  • Applicants are required to hold  Australian Citizenship  at time of application and hold a  Baseline security  clearance. Candidates who do not currently hold a Baseline must be able to obtain and maintain this level of clearance.
    If you are interested in this role, please  APPLY NOW  or call Jane Rippingale at DFP Recruitment on () 2 3 or email jrippingale@dfp.com.au for further information.
    DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via adjustments@dfp.com.au or 0 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.
    Note: You may be required to provide evidence of your COVID- vaccination status.