Catering Coordinator

Catering Coordinator

A Catered Experience | Waipahu, HI, 96797, US
Job Type: Full TimeSalary Range:$38,000 – $43,000 Salary range estimated by Zippia

Posted a month ago

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A Catered Experience, a Friendly & Reliable Event Catering Services for Hawaii is looking for Servers! 

This position handles sales calls, coordination of functions, accounting/clerical/administrative responsibilities.


  1. SALES

    1. Using a service-oriented framework, provides catering information to all clients by phone or in person in a professional manner; to include price quotations.

    2. Tracks incoming inquiries and sources of referrals.

    3. Input key information into a PC client data base

    4. Mails or faxes out menus as requested.

    5. Makes follow up contact with interested clients to provide them with additional information and/or persuade them of the benefits of catering with A Catered Experience.

    6. Prepares, produces, mails, or handles any other sales material as directed by the Catering Manager in support of the sales program.

    7. May make some personal sales calls when qualified.



    1. Books the hall for clients, provides essential information, collects the signed contracts (hall and liquor), and the deposit.

    2. Sends out reminder letters to collect partial payments from clients for hall or large full service functions, and reviews all contractual agreements with them as needed.

    3. Reminds and obtains head count from clients for confirmed upcoming functions.

    4. Obtains any special information for functions held in business building, condominiums, private homes etc. to ensure that the operations staff are adequately prepared to handle the function smoothly.

    5. Prepares Party Prospectus sheets for each confirmed function and makes changes when necessary to reflect significantly large head count changes to notify all concerned.



    1. Collects all payments and hall deposits; issues receipts for all deposit payments; submit all monies in a timely fashion for deposit into the catering account.

    2. Posts accurate figures onto the monthly spread sheet (or PC file_ and submits balanced totals to Controller within 4 working days of the end of the month.

    3. Prepares accurate and complete invoices for client billing.

    4. Informs Catering Manager of all accounts receivable at the end of every month.



  1. Anticipates future departmental needs and identifies proactive solutions to satisfy needs.

  2. Stays informed of new developments, opportunities, catering trends and issues.  Keeps abreast of industry competition and their marketing strategies and promotions to enhance our positioning company image.

  3. Ensures applicable safety, code, regulations and legal requirements are maintained.

  4. Performs all other related duties.



  • No less than 45 hours per week.  Usually Monday - Friday, 8:00 a.m. - 5:00 p.m., however, must be on-call 24/7 by mobile phone.

Physical Ability:    

  • Must be able to lift up to 15 pounds

  • Occasional lifting of 20 to 30 pounds

  • Sitting most of the day 

  • Standing/walking up to 4 to 5 hours a day

  • Reaching/bending frequently

  • Good speech and hearing necessary for communicating with the staff, employees, managers and the public, talking on the telephone, and conducting training

  • Sight for performing computer work and paperwork

Mental Ability:

  • Good decision-making skills (uses independent judgment)

  • Teaching/coaching skills (ability to maximize people’s potential through guidance, support, and nurturing)

  • Planning/organizational skills (ability to set long-term or short-term goals, measures, time frames, and coordinate multiple tasks/activities, prioritize)

  •  Evaluation skills

  • Conflict resolution skills (through negotiation, mediation, problem-solving to achieve a “win-win” resolution)

  • Facilitation skills (ability to effectively guide individual/group discussions)

  • Reading, writing, and oral proficiency in the English language required

Pre-Employment Requirements:

  • Must pass drug screening test

Environmental Conditions:

  • Air-conditioned, office environment


  • Minimum College Degree with major course work in food service, business administration, or a related field, or equivalent work experience.  


  • Employment or professional history indicates an alignment to corporate values and philosophies

Desired Skills:    

  • Excellent customer service skills.

  • Interprets and applies complex management and customer information; knowledge of food and beverage and catering service standards; knowledge of catering software and its use; knowledge of product and service providers and experience in contract negotiation.

  • Advanced skill in communicating in critical situations, orally and in writing.

  • Advanced skills in financial and other statistical analysis; skills in creative and adaptive program planning design, project management, implementation, maintenance, and evaluation. 

  • Skill in managing personnel through subordinate professional, management or supervisory staff; and skill in working with others in both authority and non-authority relationships on a routine basis.

Desired Attributes:    

  • Demonstrates the company’s Core Values of “Commitment, Humble, Integrity, Passionate, Supportive”.

  • Self-motivated

  • Action-oriented (exercising initiative to follow-up and follow through)

  • Detail-oriented

  • High level of accuracy

  • Ability to work under minimal supervision

  • Ability to handle confidential information

  • Ability to handle stressful situations

  • Team player