Enrollment, Billing, and Finance Assistant

Enrollment, Billing, and Finance Assistant

Ellis Early Learning | Boston, MA, 02116, US
Job Type: Full Time

Posted 2 days ago

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The Enrollment, Billing, and Finance Assistant will work closely with the VP of Programs and the Director of Finance on program administration, compliance, and fee collections.


  • Maintain subsidized child care eligibility files as mandated by the state child care subsidy contracts
  • Process weekly/monthly tuition billing via the Procare Connect Child Care Management billing platform
  • Manage enrollment and Kinderwait waitlist with guidance from the VP of Programs
  • Distribute weekly statements and renewal letters for state-funded subsidized childcare slots
  • Reassess subsidized slots via the state subsidy management portal known as Child Care and Financial Assistance, CCFA
  • Input attendance on CCFA to create monthly contract and voucher reimbursements
  • Enforce tuition policy with weekly monitoring of aged A/R report
  • Assist the Director of Finance with accounts payable, receivable, and general ledger on Sage50 Accounting, collect, record, and deposit daily receipts. Assist in month-end salary and benefit allocations
  • Assist the Director of Finance during the annual audit when needed
  • This role is on-site in the South End (not a remote position)


  • Bachelor’s degree or 2-4 years of experience
  • Proficient computer skills including knowledge of MS Office, Outlook, and database experience
  • Ability to organize, maintain and follow through with required tasks with initiative and thoroughness
  • Strong verbal and written communication skills
  • Sound personal judgment, initiative, and resourcefulness
  • Ability to practice efficient time management
  • Excellent teamwork skills
  • Extremely detail oriented and well organized
  • Culturally sensitive with an ability to work with diverse families from a variety of backgrounds
  • Love of young children a plus
  • Candidates familiar with Sage, ProCare, and CCFA strongly preferred
  • Ability to multitask


Competitive benefits package including vacation and sick time, health insurance, dental insurance, birthday holiday, commuter discount, and 401k with employer match with a full-time/40-hour-a-week position.

The purpose of this description is to provide the major responsibilities of the position. It is not to be considered a complete statement of all elements of the work that may be performed.