Logging, maintaining and filing invoices.Requesting payment authorisations.Ensure invoices are approved online with the DOA.Investigating purchase ledger queries.Ensuring stakeholders are updated with on-going queries.Escalating any concerns to the Purchase Ledger Supervisors.Maintaining the accuracy of supplier details.Liaising with suppliers and building relationships.The ability to spot errors and discrepancies.Reconciling supplier statements/accounts.Suppliers maintenanceAssisting with queries and reporting.Manage and work within multiple shared mailboxes ensuring all emails are dealt with and responded to within a reasonable time.Requesting copy invoices and statements from suppliers to keep accounts up to date.Work to agreed KPI's.Deal with accounts queries promptly and efficiently.Providing timely information to other members of the Accounts team and the wider firm.
Skills and abilities needed to perform role:
NumerateAttention to detail with ability to produce accurate documentation and to file documents appropriatelyAbility to work effectively within a teamPrioritisation and organisational skills and able to work to deadlinesSelf-motivatedCompetent IT skills, including but not limited to Microsoft Word, Excel and PowerPointAbility to communicate effectively, both verbally and in writing, with internal and external stakeholders
Personally, aligned with our core values and beliefs; care, honesty, open, driven and committed.The ability to work under pressure and prioritise work demands while keeping staff motivation high.Adaptable and strong organisational skills with ability to meet strict deadlinesAbility to identify issues and use initiative to solve problemsA good communicator.Resilient - relishes a challenge, is not afraid of hard work.A team player with willingness to help others and go above and beyond their formal role.
Experience and Skills Required:
NumerateMinimum three years purchase ledger experience.Attention to detail with ability to produce accurate documentation and to file documents appropriatelyAbility to work effectively within a team.Prioritisation and organisational skills and able to work to deadlinesSelf-motivatedCompetent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint.Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders
PLC experience.Coldharbour experience.
The job description is subject to change as the role evolves.