Hybrid Events Executive

Hybrid Events Executive

Jtj Recruitment Support | Cape Town, WC, ZA

Posted 17 days ago

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Hybrid Events Executive - Cape TownThe Operations department is the heart and soul of the business that delivers excellent in-house and external customer service with innovative product delivery and experience, through cutting edge technology and on-site delivery.The operations department has evolved over the last two years, and we are now delivering our events in-person, hybrid and digitally. The candidate we are looking for must have in-person and digital event experience.The successful candidate will have excellent technical skills and be able to deep-dive into various platforms to get a full understanding how they work. He/She will also need to have excellent attention to detail, be able to multitask across various projects and be able to work in a fast-paced environment and manage stress well. The candidate will also be client facing and must be able to interact with a broad spectrum of people, including high levels of seniority.Responsibilities:Experience using various online platforms such as:GoToWebinarStreamyardSwapcardHopinZoomTeamsYouTubeCoordinate and manage event day production including rehearsing presenters where required, troubleshooting IT, and managing break-out rooms and virtual waiting rooms.Provide speaker and facilitator support and coordination including organising event rehearsals and troubleshooting IT issues.Proactively manage timelines for event deliverables which may include advertising and marketing materials, social media posts, and the backend setup of events on Zoom or other preferred digital platform.Gather technical requirements and conduct pre-event testing and configuration on digital platforms.Review and consolidate virtual event content (i.e. PowerPoint presentations) provided by facilitator(s) and speakers.Prepare and distribute any necessary materials for each event.Attend regular status calls for event planning and coordination.Identify, test, and implement technologies that will augment the event experience and maximise guest participation.Requirements:Experience in managing live event production (in-person events & digital events).Advanced knowledge and experience with online platforms.Advanced knowledge and experience with lighting, audio, video, and technical direction of live virtual events.Strong organisational skills and the ability to work under tight deadlines, multitask, and prioritise responsibilities.Ability to self-start and work independently under own direction and initiative.A passion for events and comfort working under tight deadlines.Exceptional self-starter, strong initiative, and attention to detail.Solid problem solving and time management skills.Ability to stay calm under pressure.Knowledgeable of up-to-date virtual event technologies, industry trends, and competition.Excellent interpersonal skills and communication (written and verbal) with the ability to effectively communicate to a wide audience.Knowledgeable of various digital platformsBe able to travel if required.