Office Administrator / Executive Assistant

Office Administrator / Executive Assistant

Fnz Group | Sydney, NSW, AU

Posted a month ago

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Role Description:

Provide Executive Support to the CEO FNZ Securities and his divisional Global Heads based in Australia.

Specific Role Responsibilities:

Become familiar with the executives’ workload in order to assist efficiently;

Familiarise yourself with executives’ internal/external clients & direct reports; be available to support the executives teams as required;

Draft presentations for executive;

Organise key documents and files;

Attend executives’ staff meetings as required – publish agendas, action items/minutes;

Monitor post event/ meeting objectives and actions and provide updates to the executives;

Pro-active follow up to ensure tasks have been executed as previously agreed and planned;

Screen and organise emails, including response to emails where required

Manage travel for executives;

Be responsible for the executives diaries;

Assist with ensuring the office environment is kept running at the level required for a delivery focussed company;

Within the admin team it is required that the individual provides cover for holidays;

Undertake any other projects/ tasks as may be reasonably required to facilitate the smooth operation of the company

This role is not in scope for activities which have a direct or indirect impact on CASS processing which takes place within FNZ for FNZ and/or FNZ’s clients. There is a requirement to remain up to date with CASS developments and changes as communicated with FNZ

Experience Required:

Previous experience of working in a software development/FS environment would be an advantage;

Minimum of 3 years’ experience in a PA/EA role;

Motivated to exceed expectations, and ability to represent company image & values;


Eye for detail and perfectionists view of service standards;

Able to manage people and service providers;

Good problem solver - logical and reactive in response to unexpected queries/circumstances;

Must demonstrate flexibility to get involved in tasks at all levels;

Must demonstrate flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required;

Relationship building skills essential for staff, customers, service providers;

A good working knowledge of Word, Excel and PowerPoint is required.

Confident, and able to take initiative given client and delivery-focused environment;

Independent, self- directing and delivery focused working style;

Good team communication skills, confident in dealing with internal and external clients;

An understanding of confidentiality issues and the use of discretion