Office Administrator / Executive Assistant

Office Administrator / Executive Assistant

Fnz Group | Sydney, NSW, AU

Posted a month ago

Apply Now

Description


Role Description:

Provide Executive Support to the CEO FNZ Securities and his divisional Global Heads based in Australia.

Specific Role Responsibilities:


Become familiar with the executives’ workload in order to assist efficiently;


Familiarise yourself with executives’ internal/external clients & direct reports; be available to support the executives teams as required;


Draft presentations for executive;


Organise key documents and files;


Attend executives’ staff meetings as required – publish agendas, action items/minutes;


Monitor post event/ meeting objectives and actions and provide updates to the executives;


Pro-active follow up to ensure tasks have been executed as previously agreed and planned;


Screen and organise emails, including response to emails where required


Manage travel for executives;


Be responsible for the executives diaries;


Assist with ensuring the office environment is kept running at the level required for a delivery focussed company;


Within the admin team it is required that the individual provides cover for holidays;


Undertake any other projects/ tasks as may be reasonably required to facilitate the smooth operation of the company


This role is not in scope for activities which have a direct or indirect impact on CASS processing which takes place within FNZ for FNZ and/or FNZ’s clients. There is a requirement to remain up to date with CASS developments and changes as communicated with FNZ


Experience Required:


Previous experience of working in a software development/FS environment would be an advantage;


Minimum of 3 years’ experience in a PA/EA role;


Motivated to exceed expectations, and ability to represent company image & values;


Proactive;


Eye for detail and perfectionists view of service standards;


Able to manage people and service providers;


Good problem solver - logical and reactive in response to unexpected queries/circumstances;


Must demonstrate flexibility to get involved in tasks at all levels;


Must demonstrate flexibility and adaptability to juggle a range of different tasks and work extra hours to meet deadlines as required;


Relationship building skills essential for staff, customers, service providers;


A good working knowledge of Word, Excel and PowerPoint is required.


Confident, and able to take initiative given client and delivery-focused environment;


Independent, self- directing and delivery focused working style;


Good team communication skills, confident in dealing with internal and external clients;


An understanding of confidentiality issues and the use of discretion


#LI-JM1