Administration Assistant

Administration Assistant

Victoria University | Footscray, VIC, AU

Posted a month ago

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Portfolio: COLLEGE OF HEALTH & BIOMEDICINE Work unit/function: OFFICE OF THE DEAN (COLLEGE OF HEALTH AND BIOMED) Classification: Professional – HEP 4 Employment type: fixed-term Hours per week:: 36.75 Salary range: HEP 4 $62,490 - $66,310 per annum plus 10% superannuation P&C Recruiter: Sequeira, Giselle Recruitment contact no.: (03) 9919 5913 Closing date: 13/08/2021 Closing time: 9:00 am Responses required?: Yes Job advertisement: Internal and external
HEW 4 $62,490- $66,310 per annum plus 10% superannuation. This is a full time fixed term role split across two departments at 0.5-time fraction (18.38 hrs per week, each department), until March 2022.

Join the College Cluster, Health, Sport and Active Living
Professional development opportunities
The position is located at our Footscray Park Campus.

About the role
The Administration Assistant, is a shared role and reports to Administrative Team Leader (Student and Resource Management and Program Delivery, Events and Marketing. This role is responsible for providing administrative support to both of these administrative teams within the College of Health and Biomedicine and College of Sport and Exercise. The responsibilities of this role include, but not limited to the assisting the administrative team in the day to day operations, data processing, preparation of student records and reports, emails and follow ups.

Are you willing to work with a variety of stakeholders? Do you have an eye for detail? If so, this could be a great opportunity for you!

About the person
To succeed, you will possess:

Demonstrated experience juggling competing deadlines
Excellent communication skills (both written and oral)
Demonstrated experience managing stakeholder enquiries and requests (both internally and externally)
Strong aptitude working with Word, Excel and PowerPoint
Experience working with relevant University systems and databases. 
Attention to detail and accurate data entry skills


Provide administrative support as required for the preparation of reports and/or documentation
Assist with planning and coordination of Colleges timetabling, sessional contracts and workload
Assist with coordination of course accreditation documentation and subsequence site visits
Coordinate and attend Program Advisory Committee meetings and deliver associated actions


Salary sacrifice options
Professional development opportunities
Flexible working arrangements available
Paid study leave