Virtual Administrative Assistant

Virtual Administrative Assistant

Remote Staff | rose bay, NSW, AU

Posted a month ago

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Status: Full-time / 40 hours per week
Schedule: 06:00 AM - 03:00 PM Manila Time

About the client:
Our client is a security company in Australia that supplies guards, patrols, alarm installation and secured transport. They are currently looking for a Full-time Virtual Assistant to join their team for a period of 3 months 

What you will be doing:
  • Organize communication via emails and phone calls
  • Provide customer service as first point of contact
  • Review service technician job cards
  • Produce invoice off job cards
  • Send off job cards to clients
  • Schedule in technicians
  • Order Equipment
  • Approve Supplier invoices
  • Review daily reports and process any issues
  • Book maintenance jobs in monthly
  • Check google maps to schedule in time efficient manner
  • Communicate with technicians
  • Help employees with their administrative queries
  • What we are looking for:
  • Experience working on a Virtual Assistant or other relevant position
  • Must have experience working in a security company/agency.
  • Good practical experience with word-processing software and spreadsheets٫ particularly MS Office
  • Good practical experience with online calendars and scheduling
  • Strong phone٫ email and instant messaging communication skills
  • Strong organizational and time management skills
  • Proficient in excel, pivot tables
  • Experience in preparing and analyzing reports
  • Basic invoice processing