We have a fantastic opportunity for a full-time Executive Assistant to support an Executive Director and their team in the Specialised and Asset Finance Division of the Commodities and Global Markets Group. In this role, you will be responsible for a varied range of executive support, administrative and finance tasks in a highly successful organisation.
This is a fast-paced role requiring a positive, confident, and proactive approach so you will be able to work productively in a pressurised environment.
About the role
You will be responsible for, but not limited to:
Diary management with different timezones - including arranging meetings and conference calls with internal/external parties
International and domestic travel - including coordination of approvals, preparation of itineraries, logistical arrangements, and visas
Acting as coordinator and main point of contact for team(s) when required
Processing of invoices and expense claims and reconciliations for payment, adhering to our expense policies and procedures
Liaising with clients and/or client EAs and peers, internally and externally from time to time as required
Managing queries and taking responsibility for follow up actions
Managing and creating reimbursement invoices
Providing cover for other EA leave from time to time
To be successful in this role you will have:
Five years plus experience in financial services industry or similar sector is desirable
Reliable and stable work history
High level of attention to detail
Intermediate to advanced level of skill and knowledge in Microsoft Office applications (touch typing with min. 60 wpm), intermediate level of PowerPoint highly desirable
Appetite to learn new software and systems
Intermediate level of PowerPoint highly desirable
Strong organisational and time management abilities
Ability to solve problems and demonstrate initiative
Background and/or interest in finance industry highly regarded
Ability to manage competing priorities, teams, and Executives across the working week
Must be self-directed and proactive in managing the team
Must enjoy working with people in an open plan team environment
Confident and personable
Must be able to demonstrate a flexible attitude, working additional hours, if and when required
About Commodities and Global Markets
Commodities and Global Markets provides clients with an integrated, end-to-end offering across global markets including equities, fixed income, foreign exchange and commodities.
Our commitment to Diversity, Equity and Inclusion
The diversity of our people is one of our greatest strengths. An inclusive and equitable environment enables us to deliver innovative and sustainable outcomes for our people, clients, shareholders and communities. From day one, you'll be encouraged to be yourself and supported to perform at your best. If our purpose of ‘empowering people to innovate and invest for a better future’ is as inspiring to you as it is to us, please apply. With the right technology, support and resources, our people can work in a range of flexible ways.
We are committed to providing a working environment that embraces and values diversity, equity and inclusion. We encourage candidates to speak with a member of our recruitment team if you require adjustments to our recruitment process to support you, and the type of working arrangements that would help you thrive.