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Legal Assistant

The Company:

Our client provides practical, high quality and commercially relevant legal advice to public, private and third sector organisations. Their experience includes working with clients across central and local government, NHS commissioning and provider organisations, housing associations and private sector companies.

The Job:

We are delighted to be assisting our client with their vacancy for a Legal Assistant in their Commercial Property Team.

This role is to provide lawyers with the administrative support they need to provide seamless legal services to. The Personal Assistant will become involved in all day to day workload by providing exceptional and proactive administrative support.

Responsibilities within this role will include:

  • Manage diaries, ensuring they are up to date and reminding lawyers of meetings
  • Arrange meetings, book conference rooms, refreshments, check rooms prior to meetings etc and liaise with other attendees, both internal and external
  • Organise travel arrangements, book and confirm reservations and deal with related details
  • Arrange or, where not appropriate, conduct photocopying, printing, organising couriers, sending out of letters, faxes etc
  • Arrange for files to be opened and closed, supervise general filing requirements and record keeping
  • Use effective systems to ensure that both short and long term tasks are completed within required timescales
  • Support lawyers in marketing activities including involvement in preparation of pitches and presentations
  • Assistance in department wide projects, as required
  • Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
  • Monitor post and/or e-mails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office
  • Liaise with business support departments on behalf of lawyers as required
  • Liaise with the department's Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant fee earners
  • Become an active part in the care of clients and be wholly familiar with contacts/clients
  • Enter, maintain and update client details and relevant information on the firm's contacts system
  • Arrange client meetings
  • Prepare urgent/short/confidential correspondence and emails, organise enclosures
  • Produce and maintain Excel spreadsheets as required
  • Assist lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard financial/time reports through the system
  • Request cheques, bank transfers and paying in money received, as appropriate
  • Ideally some knowledge of Land Registry, property searches and Scheduling of Deeds.

The Person:

For this role, our client is looking for someone with:

  • Legal experience, ideally gained in property or law graduate ideally with LPC
  • Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm
  • Excellent telephone manner and competent knowledge of telephone system
  • Excellent communication, organisational and team skills
  • Excellent attention to detail
  • Flexible and dependable, able to take the initiative
  • Able to remain calm under pressure and work to tight deadlines
  • Conscientious, approachable and enthusiastic
  • Able to quickly build confidence, respect and trust with others
  • Have a positive approach to daily tasks and have a solutions focussed working method

The Benefits:

Employer Contribution Pension, Life Insurance , Group Income Protection, 25 days annual leave and other benefits

The Hours:

Monday Friday 9am 5.15pm

The Location:

Central Bristol, no car parking (working from home & office)

The Salary:

£23-25,000

Posted
07/09/2022
Location
South West England, England, UK