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HR Data Specialist

Gi Group Southampton have an exciting role starting soon!Salary: £22,000+ Depending On Experience.Job Summary:The first point of contact as an HR generalist to provide assistance to a team of HR Business Advisors and HR Business Partners supporting a particular area of the business. Working within a fast-paced environment with a shared workload, to provide timely and accurate data for payroll. As well as professional advice and support to both Managers and employees across all divisions on a multi-site basis, in accordance with the ongoing needs of the growing Company's business.Essential Functions & Accountabilities:* Providing an accurate HR information service that meets the needs of the HR team, its customers and the business as a whole within a fast-paced environment * Provide a full administrative support in relation to monthly payroll, absence data and time keeping submissions* Provide first line advice, support and guidance on Company policies, procedures, terms and conditions and employment legislation as appropriate and alongside the support of the HR Business Advisors and HR Business Partners* Prepare, issue and sign all contracts of employment using the Talent Acquisition software, as well as ensuring compliance with legislation.* The ability to set up employee files ensuring data integrity and GDPR is adhered to at all times.* Support and maintain all HR Databases to ensure the data is consistently accurate* Prepare, issue and sign all legal paperwork for the employee life cycle in relation to Promotions / Transfers / Salary Reviews / Variations to Contract* Raise and process termination paperwork in a timely and accurate fashion* Provide support in regard to the onboarding process, including confirming work eligibility* Support the absence management process, including long term sick, Group Income Protection application, maternities and paternities.* Maintaining computerised HR records for employees and potential employees with the utmost integrity* Support internal and external recruitment campaigns alongside the Talent Acquisition Specialist, as required* Complete benefits reporting, deal with day to day queries, support specific benefit projects i.e. salary reviews* Supporting the HR Business Advisors or HR Business Partners in regard to complex ER case work, including note taking * Contribute to the improvement and development of policies and procedures ensuring legal compliance and best practice* Deal with requests for employee information and provide basis salary data* Produce ad hoc departmental reports as required* General administrative duties, including but not limited to filing, general correspondence, raising purchase orders, ordering stationery, scanning, archiving and shredding* Support any audit requirements as needed* Any other related duties connected with the Company's business as may be required.Travel Requirements: This role does not require any foreign travel, but travel may be required between UK sites based in Hampshire and Ashford.QualificationsKnowledge, Skills and Abilities:* Core competency - Individual Contributor levelo Project Managemento Teamworko Resultso Departmental Impacto Self-Awareness* MS Office skills including Word, Excel, Team, PowerPoint and Outlook.* HR information systems experience (Oracle HCM would be advantageous)* Up to date knowledge of employment law* People focused and able to build good working relationships* Excellent verbal and written communication skills* Attention to detail* Strong organisational and time management skills Ability to work effectively either alone or as part of a team.* Flexibility to work across the UK sites when required with full, current driving licence.Professional and confidential approach to dealing with sensitive business / personnel issuesWork Environment:* Predominantly office working environment with pre-approved working from home arrangements.* Prolonged use of a PC, laptops, display screens and mobile phone* Able to work additional hours as necessary to achieve required performance* Requirement to work irregular hours and in different locations to suit the needs of a 24/7 business* [UKM only - Requirement to occasionally work in a clean room environment.]Experience:* Previous relevant HR experience with either HR Administration, Payroll or HR Talent Administration * [UKM - Experience within a shared service working environment (desirable)]* Proven experience with detailed administrative skills * Experience working in a fast-paced environment* Generalist HR experience (desirable)* Willingness to engage with a growth mind-set including studying towards a professional CIPD qualification.Education:* CIPD professional qualification at level 3 or working towards * Good standard of English in verbal and written form are essential for this role preferably at GCSE level.If you are interested please apply! Alternatively you can contact Ramoan Sterling on or email

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited and Grafton Professional Staffing Limited. We are committed to protecting the privacy of all of our candidates and clients. Following some recent changes to data protection laws we have updated our Privacy Policy. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group UK website.

Gi Group
Hampshire, England, UK