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Project Manager of Financial Transformation (Project/Temporary)

The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

The Department of Medicine has an outstanding opportunity open for a Temporary Project Manager as part of its Financial Transformation project.

The purpose of the Project Manager position is to provide support for departmental leaders and fiscal staff involved in the Financial Transformation (FT). The Project Manager will be responsible for leading aspects of FT in the department, which include communications, developing project management deliverables and work plans, project schedules, identifying risks or obstacles, evaluating workflows and liaising with multiple departments. Additionally, this position will perform analyses and data validation in support of existing departmental business needs and the FT project.

The UW Finance Financial Program (UWFT) is a $270M initiative to replace the University's financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system - to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW's highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.

The Department of Medicine is the largest department in the School of Medicine (SoM) with over 4500 staff, faculty, trainees and students and an annual budget of approximately $500,000,000 consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic programs within the department. The department is made up of thirteen subspecialty divisions: Allergy and Infectious Diseases; Cardiology; Dermatology; Gastroenterology; General Internal Medicine; Gerontology & Geriatric Medicine; Hematology; Medical Genetics; Metabolism, Endocrinology and Nutrition; Nephrology; Oncology; Pulmonary, Critical Care and Sleep Medicine; and Rheumatology. These divisions occupy space at multiple sites including University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), Veterans Administration Puget Sound Health Care System (VAPSHCS), Puget Sound Blood Center (PSBC), Fred Hutchinson Cancer Research Center (FHCRC), Seattle Cancer Care Alliance (SCCA), and other locations in the Seattle area.

As the largest department of the University of Washington, it is critical that the Department of Medicine is successful in transitioning to the new financial systems. As a highly decentralized department, with fiscal functions are spread across the department central team and the thirteen divisions, this position will fill the many needs required for the department to make this financial transformation a success. This includes alleviating existing higher level fiscal staff from normal duties so that they are able to devote time and attention to the initiative.

DUTIES & RESPONSIBILITIES

Project Management 50%

• Provide project management support for leaders and fiscal staff involved in the financial transformation (FT) including planning and coordination of change management and communications.

• Create and maintain detailed department work plans in support of FT.

• Schedule and facilitate FT meetings and discussions, take notes, document action items and follow-ups.

• Drive communication and disseminate FT information to department stakeholders.

• Partner with finance leaders, UWFT unit readiness leads, and UWFT change agents on project deliverables needed to accomplish necessary project tasks (i.e. develop division work plans, stakeholder coordination, etc.). Provide direction to ensure priorities are aligned with project goals.

• Proactively identify potential risks and obstacles that may hinder timely completion of the project. Liaise with UW FT team, SOM FT team and department FT members to ensure department needs are met.

• Evaluate and understand business process workflows to support decision making for leaders and training of staff affected by the FT.

• Communicate status updates to department leadership on various FT projects, process improvement activities and cross-functional challenges.

Business and Financial Analysis 40%

• Perform financial reporting and analysis in support of existing business processes and FT project as requested.

• Compile data from various systems or surveys and perform data validation and analysis in support of existing business needs and FT project.

• Evaluate processes, identify improvement opportunities, and implement agreed upon improvements in support of existing business processes and FT project.

Other duties as assigned 10%

• Perform fiscal functions in support of existing business processes and FT project.

Lead Responsibilities:

This position will lead aspects of the Department of Medicine UW Financial Transformation and Workday go-live preparedness by developing plans for staff engagement during training and rollout. This position will lead the execution of such plan.

MINIMUM QUALIFICATIONS

Bachelor's Degree in Finance, Accounting or related field and at least 4 years' experience in project management.

Additional:

Demonstrated dedication to equity, diversity and inclusion

Strong organizational, communication and analytical skills

Ability to prioritize multiple timelines and competing goals.

Action orientated, self-starter, flexible and adaptable

WORKING CONDITIONS

This position requires an individual who is organized; works well under stress, and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines. External deadlines are imposed by the UW FT project teams. Regularly required to attend meetings and respond to inquiries outside regular workdays and hours, including weekends. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. The individual must be self-motivated, and able to work collaboratively as well as independently.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.
Posted
06/21/2022
Location
Seattle, WA, 98127, US