CIB- Events Production Coordinator- (New York, NY)

Corporate Meeting Coordinator - (Production Coordinator)

The CIB Events Management team provides global event management services for complex employee and client programs that require coordination of internal and external events, such as sales meetings, leadership conferences, or employee meetings. Event teams are located in major cities across the U.S., the Americas, Asia Pacific and EMEA. Event Managers work in close partnership with colleagues across the lines of business to organize and manage all aspects of key senior management and client related events. Primary responsibility of the Production Coordinator position is to support the CIB Events team as needed including sourcing, contracting, supplier relationship, logistics, registration management, planning and/or execution of meetings/events.

Assist with a variety of cross-functional tasks including all aspects of the meeting registration process, support meeting managers and coordinate production aspects of events (i.e. cross check rooming lists, arrival departure manifests and other reports, create name tags, meeting material production).

Position responsibilities include websites and attendee management communication, report generation, data entry, proofreading, name badge production, client follow up. Work closely with planner and web designer to create website content. Assist meeting planners as needed and provide on-site coverage of events where appropriate.

Responsibilities:

  • Support Event Associate and Managers with various meeting planning aspects.

  • Registration Management - Oversee registration process including, Invitations, other communications, Field calls and e-mails from meeting attendees regarding meeting travel, how to register, or changes to their registration.

  • Testing the functionality of the Global Events Management system.

  • Manage hotel rooming lists including changes to reservations, additions and accuracy of lists.

  • Manage air reservations working closely with air agents on changes and deviations.

  • Ensure accuracy of Web Registration data via reporting, editing and tracking updates in the Web Registration system.

  • Assistance with venue research, data compilation, name badges, tent cards, packing of travel-office box, budgets, approvals, final accounting, promotional product sourcing.

Qualifications:

  • Customer Service oriented

  • Strong oral and written communication skills

  • Ability to deal with all levels including senior management

  • Highly organized, strong analytical skills & ability to problem solve

  • Good time management skills a necessity

  • Ability to multi-task

  • Meeting planning industry knowledge and/or prior registration management experience is beneficial

  • Familiar with basic virtual events

  • Attention to detail, accuracy

  • Ability to deal with all levels including senior management

  • Excellent computer skills including Microsoft Office

  • Strong Excel knowledge is a plus including ability to create pivot tables

  • Strong Word knowledge including ability to create mail merge documents

  • Familiarity with PowerPoint and Access is a plus

  • Travel to events and serve as on-site planner support - 30% travel

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.

As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements. Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.

Equal Opportunity Employer/Disability/Veterans

Posted
06/21/2022
Salary Range
$58,000.00 - $71,000.00
per Year
Salary range estimated by
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Location
New York, NY, 10261, US