Project Admin Coordinator
Arjo Australia Great Place to Work Certified 2022
Empowering careers at ARJO
At Arjo, we know what moves us. We go above and beyond for people facing mobility challenges. We take every opportunity to work and grow as one team and take pride in sharing our knowledge and experience. Does that sound like something that moves you too?
This could be your opportunity to begin a challenging and rewarding career in a healthcare company that empowers movement for people with mobility challenges.
About the Role
One of our valued Project Admin Coordinators is now on parental leave and we are looking for an experienced, enthusiastic, professional and self-motivated Project Admin Coordinator to cover this period. It is expected to be a seven month period however this may change depending on the required period of leave.
Reporting to our Commercial Manager, this role is responsible for the coordination of resources, equipment, meetings, and information for our Victorian Project teams.
The successful candidate will be organising and monitoring the project platforms externally and internally with the goal of completing projects on time and within budget.
You will also oversee and manage project lifecycle documentation processes for business development through the Project Managers medical device sales, planning, site management and installation management of works across nationally based projects.
If this sounds like you we would love to hear from you!
Coordinating with the Sales personnel, Operations personnel, National BDM and Commercial Manager on small scale Projects within the nominated territory
Liaising with Architects, Builders and Clinicians on the incoming emails and enquiries and communicates these to the VIC Project Manager.
Monitoring the local tender market and up and coming developments in both the public and private health care sectors and within the medical devices field.
Maintaining the Project data base for current and future project opportunities within the nominated territory.
Supporting local Project Management Life Cycle including the Planning, Implementing, Controlling and Closing phases of the local Project.
Coordinating and prioritising project tasks, managing timelines, maintaining project plans and communicating status to the Commercial Manager and customers as needed.
To be successful in this position, you will possess:
Qualification in Business Administration or relevant practical experience
Minimum of 2-3 years experience as an admin assistant preferably in health care industry
Customer relationship management experience
Strong communication skills are essential
Ability to make initiative and work autonomously
Be able to create and maintain relationships with other staff and stakeholders
Intermediate Microsoft Office experience (Word, Excel, Outlook)
Please note you are required to be fully vaccinated against COVID-19 in order to commence in this role.
What we will offer in return
Work in a highly engaged and vibrant workplace culture, which includes:
A flexible work environment, including hybrid (remote and office) work arrangements,
Employee Assistance Program
Our Guiding Principles Reward and Recognition.
You will support our vision to be the most trusted partner in driving healthier outcomes for people facing mobility challenges. In return, we recognize and value our global employees. You will have our full support, training and opportunities for professional development.
Why diversity matters to us
At Arjo, we believe in the power of diversity. We strongly encourage applicants from all parts of society, which means building a more diverse, equitable, inclusive and engaging environment not only in the workplace, but also within the communities that we serve, work in and live in. We achieve this through a culture and mindset that values the uniqueness of all our people.
Aboriginal and Torres Strait Islander are encouraged to apply and explore a career with Arjo.