Office Manager

Our Blue Chip client based in Soshanguve is looking to employ an experienced AA Office Manager for 3 of their Business Units.The salary package include a Basic Salary min R25 R32 pm negotiable.Car Allowance of R13 ; and fuel allowance.Other statutory Benefits include Provident Fund, med.Degree (BComm) or equivalent, but not a diploma.Preferably someone who stays in Ekangala, as the person has to work in 03 different BUs (Ekangala, Soshanguve, and Sandfontein BUs).The position involves shifts and working on Saturdays, and will require the incumbent to start an early shift at Ekangala at 03:00AM, and then proceed to other BUs for the day.The position also required late night shifts (at 21:30pm) at Soshanguve, and the subordinates finish their shifts at Ekangala at 22:00PM (and therefore its required, that the incumbent be always on stand-by, Soshanguve Depot The first sertright clerk starts working at 3am to enable peak morning operations( upon encountering any challenges they need to contact office manager for solutions) The setright clerks and cashiers knock off at 21h30 at night Upon unforeseen circumstances /challenges the Office Manager needs to assist the office to ensure operations is able to continue with normal services be it in the morning or evening shift.The Office Manager must do on-site surprise visits at start of shifts and or in evenings Mon to Sat to check compliance to Revenue procedures and staff attendance.Some of these visits must be @ 03h00 when drivers commence their shifts to check that setright machines issued to drivers is in order.Ekangala- Setright/cashier knocks off at 22h00 at night week days , and 20h00 on Saturdays upon any challenges the office manager might need to go assist night shifts duties.Frequent depot visits outside normal office hours are required to check that Cashiers and Setright Clerk perform duties as required and compliance to revenue control procedure.Sandfontein The incumbent will also be required to work at Sandfontein (Pta West)NB: The position also involve doing e-tags and set right machines spot checks and reconciliations on a monthly basis (this is done at night or in the evening after all drivers have checked in, by the Office Manager and operations department dispatch office.JOB REQUIREMENTSThe ideal applicant will possess the following:--A minimum of Grade 12 (Std.10) or equivalent academic qualification.-B.Com Degree or equivalent qualification-Computer Literacy-5 years relevant experience in an accounts and revenue environment.-At least 3 years experience in a Supervisory or Management position.-Valid Drivers licence- Degree (BComm) or equivalent, but not a diploma.JOB OUTPUTS-Monitor and control the preparation, setup, print runs and capturing of waybills which are generated daily for the Operations department.-Check and audit monthly Revenue Cash book (RCB), carry out sequence check and ensure all waybills are accounted for.-Oversee and maintain effective control of all Private Hire accounting functions.-Oversee and maintain effective control of all accounting functions relating to Shortages.-Monitor and control cash counts for reimbursements for Subsistence and Travelling-Oversee and maintain effective control over the issuing, returns, maintenance and safe custody of all the ticket machines as well as Point of Sale Equipment used by Ticket Sellers.-Prepare motivations for write offs.-Reconcile overtime for all Administrative staff on a monthly basis and prepare for authorization.-Oversee and maintain effective control over the collection of cash revenue and ticket sales of the cashiers, Ticket sellers and Season Ticket Sellers for the SBU.-Check, verify and ensure correctness of all reconciliations and monthly trail balance before submitting for approval.Monitor and control the payments of accounts.-Ensure adherence to Financial Policies and procedures in all the Sections of the Accounts Department.-Liaise with internal and external Departments.-Monitor and control General Office Administration.-Conduct and compile internal audits of other departments to ensure that Company policies and procedures are adhered to.-Conduct asset verification spot checks and generate reports for submission and approval.-Compile and analyze accounting trends and prepare statistical reports for distribution.-Supervise and allocate staff according to operational requirements.-Identify training needs and make recommendations.
Johannesburg, GT, ZA