Project Management Administrator - (Contract)

Output / Deliverables:BudgetAssist in managing project/programme budget & costsExecute monthly cost & projection reportingCoordinate PPO time capturingManage account payments for various vendorsCreate and manage Purchase orders for all contractorsManage Receipt of Goods on Purchase orders before month-endResolve budget queries and report to Project/Programme ManagerPrepare reports on projects costCommunicationBe proficient in MS Teams and related collaboration sites and facilitate virtual meetingsCoordinates project progress reporting using agile project management methodologyFollow-up on project reports required for monitoring and evaluation of projectsMonitoring project implementation dates and follow-up with stakeholdersUpdate PPO with weekly progress comments from the different streamsSupportCoordinate project/programme planOrganise and minute high level project/programme meetings (including virtual meetings)Resource contracts and maintenanceCoordinate project/programme planMaintain project/programme data on PPO and SharePointUpdate of demand/supply for the project/programme on PPOAccurate reporting according to standardsHardware/Software orders on SRS system = 5 working day SLACoordinate issues, dependencies & risks across sub-projectsEnsure proper project completion according to administrative guidelinesUpdate PSAMC document and follow up on deliverablesUpdate and manage risks & issues on PPOImplementationEnsures the procurement of services for the projectCoordinates the workload of the resourcesEnsure the deliverables are tracked and that progress is reportedFacilitates the development of project plansFacilitates the operations of the various Steering CommitteesGovernanceFollow Shared Services and SPF processesCoordinate execution of the project/programme in accordance with the methodology, governance & standardsCompletion of templates within guidelinesCompetency:InfluencingMakes a strong, positive impression with personal authorityUses appropriate interpersonal styles and appeals to reason, data, and facts and figures in order to gain acceptance of an idea or plan from internal and external stakeholdersCommunicationExpresses ideas and information in individual and group situations, adjusting language to meet the needs and characteristics of the audienceProblem-solvingThe ability to assess a situation and implement a workable solution in a timely and effective manner, once alternatives have been generated and assessed in terms of practicality and effectiveness.Building and Maintaining relationshipsBuilding and maintaining interpersonal relationships with a diverse internal and external group of people to facilitate the accomplishment of work goalsInnovative thinkingGenerates and recognises imaginative or creative ideas in work related situationsResults drivenPersevering with an individual task and seeing it through to its conclusion, by demonstrating prompt, sustained goal orientated acting even in the face of obstacles and in this way focuses on improving operationAgilityQuick reaction to Clients needsQuick reaction to Managers requestsEasy acceptance of any changesKindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.
Cape Town, WC, ZA