Account Payable Manager

Company The Beverage Company Reference # Published 12/04/ Contract Type Permanent Salary Market Related Location Isando, Gauteng, South Africa Introduction This role will be accountable for managing the end to end accounts payable process together with effectively managing a team of Accounts Payable supervisors and administrators, in order to meet agreed financial goals. The role will be reporting directly to the Head of Shared Services Job Functions Finance Industries Food & Beverages Specification Key Accountabilities and OutputsManage the following Accounts Payable Processes: Manage the entire Accounts Payable function from procurement phase up until payment phase. Ensure that AP linking is done timely by the AP team and that 3 way matches are done for every transaction (PO/GRV/AP Invoice). Ensure that Supplier statements are obtained timely on a monthly basis. Ensure that monthly Supplier Reconciliations are done timely for every supplier and that all reconciliations are appropriately reviewed. Ensure that all supplier accounts are up to date and liaise with other departments where necessary to make sure that costs are brought in timely. Ensure that all Suppliers are paid as per supplier terms. Detailed Review and approval of the daily payments file. Ensure that payments are loaded on the banking profile correctly and that all appropriate checks are done to validate payment amounts and banking details. Ensure that remittances and proof of payments are sent timely to suppliers. Prepare the monthly payments forecast. Ensure that supplier credit limits are not exceeded at any given time. Able to perform advanced Excel formulas for reporting purposes. Able to present financial information to Senior Management. Ensuring that the Accounts Payable department adheres to all company policies and procedures. Ensuring that the Accounts Payable department adheres to all statutory requirements, especiallymonitoring of correct VAT treatments. Provide oversight, guidance and coaching to all Accounts Payable team members. Ensuring that all team members in the Accounts Payable department are performing their tasks efficiently, effectively and accurately at all times. Maintaining sustainable supplier relationships and ensuring that all supplier queries and matters are dealt with appropriately and timely. Assist in resolving internal queries and maintaining relationships with other departments in the company. To work closely together with the Procurement department to drive continious improvement on creditor daysMeeting cashflow targets and working capital targets on a monthly basis. Provide detailed analysis on monthly accounts payable performance as well as commentary on the movement of the age analysis. To perform a reconciliation between the monthly age analysis and the General Ledger. Assist the external auditors with all their audit requirements. Help identify gaps and opportunities for Accounts Payable process optimisation including improvingon current SOPs. Track and monitor performance of Accounts Payable processes against KPIs and implement corrective actions where necessary. Ensure that the agreed time tables for the Accounts Payable department (month-end and year-end) are timeously adhered to. Oversight over cost control and to take the necessary action to mitigate any financial or statutory risks. Perform ad-hoc tasks that are requested by the Head of Shared Services or CFO.General: While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job descriptionKey QualitiesCommunication Communication requiring a high level of diplomacy and sensitivityProblem Solving Proactive identification of functional problems related to a specific process or policy, determine cause and impact, and choose the best alternative to solve the problem based on guidelines provided and an understanding of the theory or practices underpinning the problem.Relationships Maintained Groups of individuals at a senior management level inside the organisationBehavioural CompetenciesCollaboration Helps others with their work. Meets commitments to team members or others in the organisation. Actively contributes to team discussions and the accomplishment of team work plans. Shares expertise and resources to help others address their needs. Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results. Actively keeps all stakeholders informed. Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the teams direction.Accountability Accomplishes assigned tasks and goals: takes necessary actions to keep progress against objectives on track. Prepares a roadmap for success. Ensures that all who need to know, are clear about the plan. Takes full responsibility for own actions and outcomes, including mistakes. Always acts in the companys best interest, regardless of whether it is difficult or unpopular. Ensures others are on track for achieving their goals.Decision Making Organises information to make it easier to analyse or see trends. Anticipates consequences and formulates alternatives. Establishes clear decision criteria for making informed choices. Seeks relevant information to better understand situations and problems. Conducts appropriate analysis; neither makes snap decisions or over-analyses. Sees relationships between various facts, figures or other information.Analytical Thinking Able to take a complex task and breaking it down into manageable parts in a logical, detailed way. Thinks of multiple explanations or alternatives to a problem Able to identify the information needed to solve a problem effectively Performs tasks accurately and thoroughly, making adjustments to ensure needs are met Considers business priorities when making decisions or analysing the costs and benefits of various alternative solutions.Planning and Organising Manages time effectively, ensuring effective completion of tasks under stressful deadlines. Able to prioritise activities and resources, ensuring that results are achieved effectively. Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome Requirements Qualifications and Experience Bachelors Degree (3 years) / Atleast NQF level 6 (Essential). Atleast 5 years experience as an Accounts Payable Manager (preferably in an FMCG business). SAP experience is essential. Advanced Excel, Word and MS Powerpoint skills are mandatory. Must have a proven track record of developing teams and functions. Job Closing Date 19/04/ Share on
Johannesburg, GT, ZA