Administrative Assistant

Administrative AssistantVacancy DetailsReference No.AF-SynopsisThe main purpose of this position is to provide professional secretarial and administrative support to the Manager of the Special Tribunal and Evidence Leader. This includes ensuring timeous case flow record keeping and online system updates. The position requires you to be available immediately.DescriptionResponsibilities:Secretarial and administrative support to the Special Tribunal such as scheduling hearings and meetings, diary management, communicating with a range of stakeholders, and typing up and distributing minutes.General and office administration which includes reception duties, fielding and assisting with queries, logistical arrangements, catering for hearings and meetings, maintaining office resources, and coordinating day-to-day operations.Case flow recording and management on the online system and status capturing on spreadsheet.Weekly updating of spreadsheets for case management including interim orders.Correspondence and document handling and distribution, including maintaining an efficient filing system (both manual and electronic).Drafting, collating, and formatting of legal and other documents and reports.Updating the student records office on new, pending, and finalised cases.Monitoring completion of sanctions and updating the online systems and case files.Assisting the Evidence Leader as and when required.Liaising with Student Housing/Residences on case status and interim order outcomes.Scheduling of training calendars.Ensuring timeous and accurate feedback to the Manager of the Special Tribunal, on administrative correspondence related to all case management duties.RequirementsGrade 12 or NQF 4 equivalent plus 1 year certificate/diploma, preferably para-legal3 years relevant secretarial/administrative experience, preferably in a legal and/or higher education environmentStrong planning and organisation skills, with focus on electronic and manual filing systemsAbility to work under pressure, multi-task and manage time effectivelyBasic research skills, including accuracy and attention to detailAbility to take initiative and effectively work independently and as part of a teamHave knowledge and understanding of a legal environmentStrong communication (written and verbal) and interpersonal skillsProven proficiency in MS OfficeDiscretion confidentiality, integrity, and professionalismAdvantageous:NQF 5 with 4 years relevant experienceKindly note that all positions will be filled in accordance with the Companys Employment Equity plan. We also encourage people with disabilities to apply.
Cape Town, WC, ZA