Inventory Specialist


INVENTORY SPECIALIST Our client a Telecommunications company is looking for an Inventory Specialist to join their team. The Inventory Specilaist has an oversight responsibility for the warehouse operations of our client together with the logistical arrangements required for international and local procurement of materials required for the operations of the business. The Inventory Specialist is to maintain a reliable and accurate inventory recording for the company for all inventory stored in the Warehouse and Applicable locations.The Inventory Specialist must create and implement appropriate systems and procedures in procurement and warehouse management and maintain a full traceable administrative system capable of recording and filing all records and data for tasks completed.The Inventory Specialist is expected to work closely with internal customers as well as suppliers to be a good customer service point. The Inventory Specialist shall train and mentor the warehouse team to ensure compliance with all process, procedures and policies and ensure the security and integrity of the warehouse function is met always.Weekly meetings will be required to be put in place with the warehouse for progress update and corresponding feedback be provided to the management team.DUTIESManage the warehouse function efficiently and effectively to ensure optimal support is provided to the user departments mainly the Operations and Projects teamKeep dedicated records of all pre-requisite documents / certificates / information required, in the execution of his /her responsibilities as well as fully complying to all Company Policy and Procedures, and good business practiceEnsure a supply / procurement service which meets at minimum the parameters set out by requestorsSubmit a weekly report on all imports / foreign purchase orders raised showing the materials ordered together with delivery timelines as well as committed expenditures to aid in forex forecast planningLiaise with Accounts Payable team to ensure that all supplier invoices together with the necessary Customs clearing documentation for imported materials delivered are paid for within the agreed payment termsManage the Warehouse Service Provider to ensure performance meets all levels required on the jobExpedite all orders (Imports and Local) from the Purchase order stage through to freight forwarding and customs clearance to ensure timely delivery of ordered materials(Avoid demurrage and unnecessary delays with imports and ensure expediting is completed for local orders)Participate and aid the user department in the systematic evaluation of Warehouse Supplier performance as well as maintain dedicated records of such events on behalf of the company. Clear focus on Managing KPIs set out in the Signed Contract with the warehouseMove Order Turn Around, Receiving KPI, Cycle Count Accuracy, Warehouse Space UtilizationSubmit monthly reports on Inventory turnover detailing; stock cover periods, slowing moving, redundant inventory items, etcConduct monthly cycle count with the Warehouse and ensure this is signed off, maintaining a high level of inventory accuracy throughoutMaintains a shipping/receiving logMaintain a material planning Template (showing Reorder level & EOQ) with a clear focus on Demand Planning for Capital Intensive ProjectsEnsure there is adequate space to receive materials and coordinate with the warehousing team to manage the shipment receivedEnsure that all Inventory data in Oracle is checked for accuracy and Material distribution accounting in correct and reconcile with the Project Accountant CIP figuresParticular attention should be focused on miscellaneous issues, Oracle Move Orders to non-project related transactionsManage all Asset returns from site to warehouse and maintain an accurate database and liaise with the PMO to ensure the necessary disposal processes are followed in a timely mannerProvide support during month end reporting ensuring that the Inventory module in Oracle is closed and all reporting requirements are metThis includes transfers from Inventory to Projects Module, returns from CIP, Run All Inventory Value Report as well as Period close Inventory Reconciliation Reports, etcPerform monthly reconciliation of the All-Inventory Value Report in the general ledger (GL) versus the Sub ledger (SL) in OraclePerforms monthly physical inventory stocktaking exercise to verify inventory counts and submit a report on the exerciseEnsure that best industry practices are maintained in the day-to-day management of the warehouse with full compliance to the EHS policy regarding the safe storage and handling of all inventory and non-inventory related items stored in the warehouseEnsure that systems and process in place for the entire Warehouse and Inventory Management functions are adhered to and that where improvements can be made this is tabled to management for review and implementationSKILLS REQUIREMENTS FOR THIS JOBDetail oriented, able to multitask to meet deadlinesExcellent communication (both verbal and written) skillsMust have good knowledge about customs clearing procedures at the South Africa Ports and conversant with current trends in the maritime industryMust be conversant with the current INCOTERMS and always negotiate the best deals for the Company with the Freight Forwarder and Clearing Agent when applicableAbility to identify key contacts for follow up; excellent ability to communicate status updates to team and cross-functionally to ensure understandingDemonstrated computer proficiency including Microsoft Office Suite and OracleStrong relationship-development skills resulting in long term mutually beneficial client relationshipsSelf-motivated; Able to work both independently to complete tasks and respond to department requests in a timely mannerStrong leadership skills: Ability to drive and motivate team to achieve results within the departmentStrong organization, planning and project management skillsAbility to work in a time-sensitive and high-volume environmentAbility to drive work both independently toward the successful attainment of department goals and project completion dates, and as part of a team to leverage input and knowledge base of others within the company in providing well rounded and thoughtful information and solutions to the businessGood problem-solving skills to effectively influence decision making in key negotiationsBasic knowledge of Health and Safety requirements within the Telecommunications industryQUALIFICATIONS AND EXPERIENCEEDUCATIONMust be a holder of Higher National Diploma (HND) in Purchasing and Supply, or B.Sc. in Logistics and Material ManagementProfessional Qualification in CIPS or CILT, or MSc in Supply Chain Management is preferredEXPERIENCE8- 10 years relevant working experience with increasing levels of responsibility and at least 3 years in a Specialist roleDemand Planning Specialist who has experience with warehouse optimization, logistics and understands the basic of Inventory accounting
Posted
05/05/2022
Location
Johannesburg, GT, ZA