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Job Overview

  • To ensure effective processing and accurate inputting of all operational paperwork in relation to sub-contractors for financial and compliance requirements using the business systems through the main administration processes.
  • Manage and audit Sub Contractors paperwork for financial and compliance requirements as required.

Main Duties

  • To assist in carrying out all Administration Processes within the quotation department
  • Accurately file manually and electronically as per business policy and procedures
  • Ensuring operational paperwork is to corporate standards
  • Raise Purchase Order Requests and uplifts through the Oracle finance system and carry out the goods receipting process of orders raised when necessary
  • Final/Hard closure of all tasks in Task Management systems and raising of tasks as necessary
  • Update compliance spread sheets with data supplied
  • Ensuring all compliance certification is correctly completed and processed to the appropriate method of recording the certificate
  • The timely completion of all scanning and uploading of paperwork as required by the business
  • In addition to the duties and responsibilities outlined you may be required to perform other duties assigned

What we are looking for

  • Administration experience essential
  • Relevant experience of financial systems together with Microsoft packages
  • Excellent data entry skills
  • Financial Awareness
  • Must have a flexible approach to working
  • A knowledge of the hard services and facilities management sectors is desirable
  • Ability to manage own time and prioritise workload
  • Relationship building skills - in particular to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required
  • Ability to work on own initiative to a high level of accuracy and to meet deadlines
  • Customer Care - Capable of delivering results and meeting customer expectations
  • Ability to generate, develop and present ideas and suggestions for improvements in order to achieve more effective working practises
  • Attention to Detail

Resourcing Group is acting as an Employment Agency in relation to this vacancy.

Wiltshire, England, UK