Planner

Job Overview

• To ensure effective processing and accurate inputting of all operational paperwork in relation to sub-contractors for financial and compliance requirements using the business systems through the main administration processes.
• Manage and audit Sub Contractors paperwork for financial and compliance requirements as required.

Main Duties

• To assist in carrying out all Administration Processes within the quotation department
• Accurately file manually and electronically as per business policy and procedures
• Ensuring operational paperwork is to corporate standards
• Raise Purchase Order Requests and uplifts through the Oracle finance system and carry out the goods receipting process of orders raised when necessary
• Final/Hard closure of all tasks in Task Management systems and raising of tasks as necessary
• Update compliance spread sheets with data supplied
• Ensuring all compliance certification is correctly completed and processed to the appropriate method of recording the certificate
• The timely completion of all scanning and uploading of paperwork as required by the business
• In addition to the duties and responsibilities outlined you may be required to perform other duties assigned

What we are looking for

• Administration experience essential
• Relevant experience of financial systems together with Microsoft packages
• Excellent data entry skills
• Financial Awareness
• Must have a flexible approach to working
• A knowledge of the hard services and facilities management sectors is desirable
• Ability to manage own time and prioritise workload
• Relationship building skills - in particular to be a self-starter willing to take the initiative when necessary and excellent ability to work well within a team structure, and support and guide team members as required
• Ability to work on own initiative to a high level of accuracy and to meet deadlines
• Customer Care - Capable of delivering results and meeting customer expectations
• Ability to generate, develop and present ideas and suggestions for improvements in order to achieve more effective working practises
• Attention to Detail

Resourcing Group is acting as an Employment Agency in relation to this vacancy.