Block Property Manager
Working hours: Monday Friday 9-5:30pm
Type: Mainly home-based reporting to Southend office once a week/twice a fortnight (DOE)
Reports to: Branch Manager
Salary: Up to £38,000PA (inc car allowance)
The Property Manager is primarily responsible for the delivery of management services to a portfolio of residential and, where applicable, mixed-use buildings and estates. This role will be the direct interface with the Client/Freeholder and Leaseholders within their portfolio.
Property Inspections and Maintenance:
Carry out periodic inspections of the property and prepare site reports for the client / landlord / residents committee / insurance company
Ensure compliance with Health & Safety Regulations and maintain accurate records of Risk Assessments
Meet at the property with contractors to ensure the conditions of their contract are adhered to and inspect works after they have been carried out
Arrange for the maintenance of all areas, external and internal decorations, water features, plant and equipment, lighting installations, including re-lamping
Monitor and maintain building management systems
Prepare and keep up-to-date records of Planned Preventative Maintenance Schedules
Ensure that Management Agreements are in place for all clients and developments
Prepare budgets for each property within the portfolio and prepare notes of explanation for each property within the portfolio
Liaise with clients / landlords to agree the service charge budget
Assist the Client Accountant with preparation of the clients annual accounts and liaise with the clients / landlords / leaseholders on the content of the prepared annual accounts
Assist Accounts with preparation of audit packs
Answer residents queries on service charges
Liaise with Credit Control to report on progress of recovery of service charges to the client / landlord
Ensure that the developments, including common areas, in the portfolio are fully insured, including property owners and employers liability cover
Ensure that the Directors of Residential Management Companies have, or are offered, Directors & Officers Insurance
Handle insurance claims and work with the Insurance Manager to ensure they are dealt with in a timely manner
Attend meetings on a regular basis as agreed with by the clients / landlords in accordance with the Management Agreement.
Arrange with clients for the preparation of all meeting notes and action matters in accordance with the Management Agreement
Liaise with RMC clients in arranging AGMs and prepare calling notices ready for issue.
Attend AGMs of RMC clients and EGMs as necessary.
Correspondence & Administration:
Correspond with clients / landlords / leaseholders and respond to residents
Breaches of the Lease:
Liaise with the client / landlord where the terms of the lease are not being adhered to by individual resident/leaseholder
Advise residents involved in respect of any breach of the lease and assist the Client on any matter relating to the terms of the property lease
Obtain alternative quotations for services as required by the clients / landlords and in compliance with the lease or other legal documentation in place at the property
Provide contractors with a specification of works and work orders for all works to be carried out.
-25 days holiday + bank holiday
-IRPM study support
-Company benefits; health & wellbeing, leisure & lifestyle, financial & protection
Jackson Sims Recruitment, specialists in Block & Estate Management, is a property management recruitment company operating in London and the UK. Should you be a candidate or client working in property management we have a multitude of recruitment services that can be tailored to you.