Health, Safety and Training Administrator

We have an exciting opportunity for a Health, Safety and Training Administrator to join our team.

Job Title: Health, Safety and Training Administrator

Location: Dartford, Kent

Salary: £12-13 per hour

Hours: 21 hours per week to be worked flexibly 9am to 5pm, Monday to Friday.

  • (actual working pattern to be agreed with successful candidate, but MUST include a Friday)

About Us:

At our company, we design, develop, install, and service a diverse and bespoke range of physical security solutions to a wide range of sectors. Our exemplary service, combined with a range of products ensure each solution meets our clients requirements. More importantly, it means we create enduring partnerships, meaning customers rely on our consultative approach to protection, as their needs change over the years. Our company was founded in 1989 when it began providing bullet-resistant fast rising screens to protect high street banks against armed robbery. Since then, we have installed over 3,000 screens in branches nationwide and developed a range of products to meet the ever-changing demands of asset protection. While our offering and positioning have changed to meet the industry needs over time, we still provide the same customer-first service from initial site survey, through to ongoing maintenance and support.

Job Description:

We are currently seeking a forward thinking, organised and conscientious self-starter to join our small and friendly team in Dartford in a part-time capacity. The ideal candidate should have previous experience in a similar administrative role; H&S, Training and/or HR experience would be advantageous with advanced use of computer packages and portals. In addition, excellent customer service skills and interpersonal skills, coupled with strong analytical and problem-solving abilities are key, as there will be regular and ongoing contact with both external and internal stakeholders. This includes being a first point of contact for all Health & Safety and Training needs with regular interaction with external suppliers, employees and senior management.

You will be goal oriented and have the ability to undertake a range of activities whilst providing efficient and effective support to the smooth operations of our company on a day-to-day basis. This role will see you work alongside the HR Assistant, who currently carries out these tasks and who will provide initial handover and ongoing support to you.

At our company, we are a TEAM and as such we are all prepared to pitch in, meaning flexibility is essential. Therefore, if you have exceptional organisational skills and draw energy from being part of a small and inclusive team, we would like to meet you.

Typical Tasks:


  • Arrange all necessary training for all new employees (BCARM, ECS) etc.
  • Ensuring all training events are created and updated within HR Data Management platform (People First).
  • Inviting all attendees and ensuring that training is completed in a timely manner.
  • Making all bookings for external training as required.
  • Creating invoices for payment.
  • Keeping a record of all external training.
  • Ensuring all employees update their training records accordingly and in a timely manner.
  • Assist the HR Assistant with training costs agreements where appropriate.
  • Support HR with ensuring the effectiveness and administration of Performance Evaluations within People First and prompting Managers where required.

Health & Safety:

  • Act as first point of contact for First Aiders and Fire Wardens to discuss any issues and/or training requirements.
  • Assist the Company to ensure that legal and corporate safety, health, and environmental requirements are implemented, and the Managing Director can report to the Board to have a high-level assurance on compliance.
  • Ensure that all Health & Safety policies, procedures, rules, and regulations are adhered to and are regularly reviewed, updated, and communicated in partnership with Head of operational managers.
  • Assist in developing, reviewing, checking, monitoring the implementation of risk assessments, safe systems of work, procedures, and processes, highlighting areas for potential improvement, monitoring, tracking, and closing out actions, complementing standards required.
  • Ensure that all accidents and incidents are documented, recorded, investigated, and recommended improvements are implemented.


  • Security and Police Vetting applications and renewals for all applicable employees
  • Assist line managers to make improvement and implement required changes
  • Assist the Managing Director, liaising with external agencies, quality, formal accreditations and memberships (Safe Contractor, ADSA) in relation to health & safety matters.
  • Reporting (data and content as agreed) on a monthly basis or as otherwise required.
  • Ensure compliance to applicable codes, legislation, and procedures including health and safety
  • Maintain accurate records/documentation associated with your work
  • Immediately report problems/failures that may impact on the organisation and/or its clients/customers to Line Manager
  • Other ad hoc tasks as defined by your line manager
  • You are required to carry out your duties in accordance with the companys Health and Safety policies and procedures and adhere to all externally relevant Health & Safety laws.

We are looking for someone with he below characteristics:


  • Experience as a H&S, Training/HR and or Quality Administrator
  • Grade A-C in English Language/Literature
  • Excellent customer service & communication skills
  • Intermediate-Advanced IT skills
  • Excellent time management and organisational skills
  • An eye for detail and accuracy
  • Ability to work to deadlines
  • A team player with high level of dedication


  • A formal H&S qualification such as IOSH Managing Safely.


  • 22 days holiday rising in line with service
  • Auto Enrolment Pension Scheme
  • Salary Sacrifice benefit - Bike to Work
  • Confidential Telephone Counselling Service for Employees and Family Members
  • Employee Assistance Programme for Employees and Family Members incl. virtual GP

We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical belief; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.

Next Steps:

To apply for our vacancy for a Health, Safety and Training Administrator, please click on Apply and upload a copy of your CV.

We look forward to hearing from you.

Dartford, England, UK