Project Coordinator

Role:Project Coordinator

Reports to:Brand Development Manager


Terms:Full time, Permanent, Office Based

Harvest Energy is a member of the Prax Group of companies, a British multinational independent oil refining, storage, distribution and sales conglomerate dealing in crude oil, petroleum products and bio-fuels, headquartered in London.There are over 100 Harvest branded sites, and we supply a further 100+ unbranded sites with quality fuels and fuel related services.Harvest Energy Retail Group is working towards being the market leader in the supply of road fuels to independent retailers. It has created a distinctive brand identity and Harvest Energy is currently one of the fastest growing fuel brands globally.Harvest Energy operates its own forecourts in conjunction with the Londis shop offering and partner with Spar, Co-Op & Morrisons at our other branded sites. Many of our sites provide services from our retailing partners Costa, Greggs, & Subway.

Reporting to and supporting the Brand Development Manager,this position has a high degree of interaction with external contractors, head office and support departments, and this includes the CEO and Directors who are very hands on with the Retail Division. It is a varied, fast paced jobin which you will have direct contact with colleagues at all levels of the business.

Job Role

The primary function of this role is to take responsibility for the day to day coordination of Retail projects.

You'll join a fantastic group of colleagues within Retail, you will take ownership of the administrative processes and output of each project, ensuring all objectives are met within all project parameters.

The role will involve the coordination of multiple projects running simultaneously. This will include getting involved with every part of the projects lifecycle, from project initiation to completion.

The role will provide high quality, proactive and efficient administrative support to the main stakeholders; to centrally manage all project related documents. This will include both internal documents and external requirements such as ensuring that each project meets all legal requirements as well as maintaining the appropriate systems, Gant charts and project cost updates.

The role will require an acute attention to detail, ability to organise and to clearly communicate; the job holder will be the central operational point of contact for all project issues, including communication with external contractors. This will include planning meetings and provision of updates, along with recommendations for any barriers or obstacles.

Main Tasks:

  • Preparing and comparing contractor quotes putting together project brief, outlining required risks
  • Organising and managing all project related paperwork
  • Developing and maintaining project performance databases, trackers and charts to ensure the progress is made within the timeframes and within budget
  • Regularly reporting project performance to the appropriate management and escalation channels
  • Act as main point of communication between company departments and external resources / contractors
  • Management of agreed contractors

Qualifications & Experience:

  • Experience within the retail environment or any FMCG environment desirable
  • PC literate - Microsoft - Outlook, Word, Excel and Power Point
  • Knowledge of managing a team desirable
  • UK Driving Licence

Personal skills/attributes:

  • Ability to handle multiple tasks with ease, set appropriate priorities, and manage time effectively while paying strict attention to detail
  • Strong integration skills, with the ability to coordinate all aspects of project
  • Excellent interpersonal, verbal, and written communication skills with the ability to present technical information in a non-technical fashion
  • Ability to identify issues, recommend and implement strategies to resolve problems, and manage issue escalation effectively
West Byfleet, England, UK