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Legal Team Secretary

Legal Team Secretary
12-month FTC
£35,000-38,000 plus excellent benefits

A modern, progressive, and commercially oriented International City legal services business urgently need to recruit a Team Secretary to join their Commercial, Technology and Resourcing Team initially on a 12 Month Contract

What do the company do
This client's legal practice spans to a wide range of industry sectors and is broadly split into two discrete areas: insurance and corporates. Working on both contentious and non-contentious matters, their clients range from large multinationals to growth UK corporate firms and other professional practices and include many household names.

Business Services at this client
Enjoy being part of a collaborative and creative environment, which is flexible, transparent, and friendly. The company value their business services teams and recognise that individual contributions at all levels are essential to the success of the company.
Role Overview
To provide high-quality and efficient legal Secretarial support to the Commercial, Technology and Resourcing Team

The role requires a confident resilient individual that is used to working within a demanding environment
Key internal relationships

Partners, fee earners and secretarial colleagues across the Commercial Disputes Group.
Reporting Line
The role will report to the Head of Practice Services

Duties and Responsibilities include but not are limited to the following:

" Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls
" Checking of fee-earner e-mails as required in their absence, responding where able
" Booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations
" Making simple travel arrangements as required e.g. booking train tickets and collating itineraries
" Handling telephone enquiries in a professional and polite manner, taking accurate messages, and following up on any agreed actions
" Managing the workflow to DPC, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales
" Amending and formatting agreements/documents as required
" Short pieces of copy-typing and digital dictation as required
" Carrying out PDF to Word conversions and vice versa
" Collating all indexing on legal documentation and setting up files as necessary
" Production of short, less complex PowerPoint presentations as required
" Proof-reading of all documents to ensure the delivery of work of the highest quality
" Any general correspondence as may be required from time to time
Support of other functions/activities:
" Insertion of business contact cards into Outlook and InterAction
" Processing fee-earner expenses on Chrome River in a timely manner

Knowledge, skills, and experience
" Previous experience of working within a busy Corporate /Professional Service or legal environment is essential
" Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner
" Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
" Demonstrate proactivity and the ability to work on own initiative
" Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy
" Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business
" Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s)