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Executive Administrative Assistant

Workwear Outfitters has a strong legacy of building innovative and authentic market-right products and is a leading supplier of work apparel and footwear for diverse occupations in industries such as automotive, manufacturing, oil and gas, utilities, government, food services, telecommunications, hospitality, and many more. Workwear Outfitters is based in Nashville, Tennessee with over $800 million in sales and we employ more than 5,800 people in facilities spanning the globe.

Brands under the Workwear Outfitters umbrella include Red Kap, Bulwark, Image Authority, Kodiak, Terra, Walls, Liberty , Work Authority, Workrite Fire Service, Chef Designs, and Horace Small. Workwear Outfitters is also the exclusive licensee for Dickies apparel in the B2B channel.

Our Purpose: "We champion and empower workers who make our world work better"

What You Will Do as a Executive Administrative Assistant

You will provide administrative/clerical support for workwear executive; including drafting documents, scheduling appointments, and data entry tasks. Have broad knowledge of how the organization works and company policies and procedures. Support the leader to key important business meetings and handles confidential and sensitive information.

How You Will Make a Difference:

  • *Schedule, guide and manage the key engagements of Workwear Outfitters executive

  • Receive clients and visitors; maintains good public relations with employees.

  • Coordinate all meeting logistics including reserving rooms, offsite space, catering, invitations, tracking attendance, group dinners, block hotel rooms, etc. Also, coordinate with outside customers, vendors, consultants and corporate

  • Will support Mergers and Acquisitions initiatives

  • Will have direct contact with parent company leaders

  • Will support the officers of the Workwear Outfitters.

  • Screens incoming telephone calls, provides assistance, and/or records messages.

  • Makes flight, hotel, and other travel arrangements domestic and international as well as coordinate use of the company jet.

  • Manages expenses of Executive

  • Initiate purchase orders and track blanket purchase ordered as invoices are applied.

  • Create PowerPoint presentations

  • Receives, opens, sorts, scans and delivers daily incoming mail.

  • Drafts letters and responses to handle routine correspondence.

  • Establishes, organizes and maintains electronic files.

Skills for Success

  • Bachelor's degree OR equivalent years of experience in a similar industry may be considered in lieu of a degree

  • Minimum of eight years of related experience preferred

  • Strong written and oral communication skills

  • Fast and accurate typing skills

  • Must have high level of confidentiality

  • Must be flexible

  • Advanced level proficiency in Word, Excel, and Outlook

  • Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of business leaders and staff to provide information with courtesy and tact.

  • Ability to produce a high volume of work and to prioritize tasks while performing other essential duties.

Salary Range
$28,000.00 - $43,000.00
per Year
Salary range estimated by
salary estimation provided by zippia
Nashville, TN, 37214, US