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Coordinator, Events Team

Position: Coordinator, Events Team

Reports to: Director of Events

Department: Marketing

Location: Remote

Who we are:

Council on International Education and Exchange (CIEE) is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between individuals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and culturally diverse world.

Why work with us:

  • You will change the world. CIEE builds bridges between different people, different countries, and different cultures. We help young people participate in high-quality international exchange and study abroad programs that bring the world together. We change lives, our alumni change the world. Be part of the change!
  • You will receive a competitive total rewards package. CIEE provides all employees with exceptional benefits offerings that increase total compensation by upwards of 25%. Our top-tier benefits include premium healthcare insurance, annual Company contributions to your retirement fund (up to 5%), generous personal time off (including vacation, holidays, and floating Fridays) and the full-suite of insurance
  • You will be part of a fast-paced, international, diverse, and collaborative team of professionals. CIEE operates the largest nonprofit network of study abroad locations, with facilities and staff in 26 countries. Additionally, we help international participants from over 130 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams, and are dedicated to advancing our 75-year-old mission to make the world a more peaceful place

Who you are:

The Coordinator supports the Director of Events and the Events Manager with administrative tasks related to the planning and operations of major sales and strategy events for the Outbound Exchanges Division. These include: supporting internal and external events and staff, assisting with the management of master hotel reservations lists and contracts, event registration system, communications to exhibitors, session chairs, and staff regarding conference and event logistics. This position also works closely with Marketing teams, Web and Digital team, IR team, on-site and Executive Assistant staff to carry out project tasks related to events, and attends regular team meetings with members of the marketing team, and others in the organization. The Coordinator is a key member of the events planning and implementation team, as well as assisting with managing logistics on-site during the events.

What you'll do:

  • Assist with planning and implementation of event logistics of Outbound Exchange Division events
  • Coordinate and manage CIEE Study Abroad Conference Attendance, including but not limited to NAFSA, Forum and CIEE conference - scheduling, exhibiting, training, reporting, and tracking (compare requested and/or solicited to actual). Create History pivot of conference attendance
  • Organize logistics for Group Site Visits: Planning, materials production, and reporting
  • Maintain master files for all CIEE visits: Group Site Visits, Individual Site Visits, RD Visits to Campuses, Portland Office Visits, and Fairs
  • Manage all logistics for Study Fairs: Create and maintain the attendance schedule, send RSVP's and deposits, assign staff to attend, training of staff, determine shipments, report and track(compare requested and/or solicited to actual), collect all necessary reports and documentation, manage budget and expense reports related to fair travel and create History pivot of fairs/visits. Work with Tech Solutions and Enrollment to monitor and track fair leads through enrollment process
  • Assist and take an active role in planning and implementation with logistics for all meetings, workshops, events, transportation and tours pre-event, and during the events
  • Manage the CIEE inventory and online store for swag, print collateral, as well as ordering and processing staff business cards
  • Assist Events Manager supporting the event registration system, inquiries, and reporting
  • Assist in post-event event follow up, including tabulating, summarizing and distributing event feedback, evaluations, and registration payment adjustments
  • Other duties as assigned

Note: Employee to work from Portland office on regulars basis and not every day.

What you'll bring:

  • Bachelor's degree (or international equivalent)
  • A minimum of 2 years administrative experience, event planning experience a plus
  • Must have the ability to handle multiple tasks and priorities simultaneously
  • Must have strong administrative skills, particularly attention to detail and the ability to complete assigned tasks efficiently and accurately, and in a timely manner
  • Must work well independently and proactively to complete projects
  • Must be able to manage all details of a given project and see them through to the end
  • Must have strong computer skills (MS Office Suite, Excel) and an interest in using technology to facilitate job success
  • Must have strong communication skills, both written and verbal, and be able to communicate to multiple audiences, as well as an incredible attention to detail
  • Must have strong customer service skills and the ability to listen and respond to a variety of requests, questions, and issues
  • Must have strong interpersonal skills and be flexible -able to respond quickly to changing circumstances
  • Experience abroad - Personal study or living experience abroad is very strongly preferred Some evening and weekend work may be required

Diversity Matters:

CIEE believes that diversity matters and those professionals with diverse backgrounds provide diverse approaches and ideas to solving problems and finding ways to advance our mission to bring the world together. Candidates from underrepresented groups with diverse backgrounds and experiences are strongly encouraged to apply.

Due to federal regulations a background check will be conducted as a condition of employment

As a condition of employment with CIEE, all new employees must comply with our COVID-19 Vaccination Policy which requires proof of full vaccination status, subject to any local laws or restrictions

Company
CIEE
Posted
04/24/2022
Salary Range
$35,000.00 - $54,000.00
per Year
Salary range estimated by
salary estimation provided by zippia
Location
Portland, ME, 04101, US