Coordinator I, West Africa Regional Office

Description

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS' relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

Job Summary:

You will coordinate the provision of responsive, effective, and efficient administrative services for the WARO Senior Management Team in support of the Catholic Relief Services' (CRS) mission to serve the poor and vulnerable in West Africa. You will help ensure stewardship of resources and a high-quality service approach are integrated into administrative systems, policies, and procedures.

Roles and Key Responsibilities:

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions, as well as regional projects and programs.


• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.


• Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters (annual reports, meeting attendance, holiday cards) and help ensure required authorizations and documents are up to date.


• Help ensure fully compliant procurement of office materials, filing and asset management systems.


• Manage the WARO intranet page and documents center up to date and organized, including the regional team calendar, email lists, office holiday schedules and regional organization chart.


• Support the planning /organizing of onboarding of new regional staff, as well as senior field leadership.


• Coordinate event planning and regional activities, including delegation, executive or board visits; regional meetings and retreats, trainings, and workshops (virtual and face to face).

Basic Qualifications

• Associate degree or equivalent combination of education and relevant work experience is required.


• Minimum of 3 years work experience in administrative support functions, with increasing responsibility. Experience with an international NGO a plus.

Required Languages - English and French, fully fluent

Travel - not required, but there could potentially be opportunities to travel 2-3 time per year.

Knowledge, Skills and Abilities

• Exceptional planning, organizational and time management skills


• Strong customer service orientation with very good interpersonal skills


• Ethical conduct and ability to maintain strict confidentiality


• Excellent written and spoken communication in both languages


• Proactive, resourceful, solutions-oriented and results-oriented


• Meeting facilitation, organizing and reporting. Ability to work independently.


• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio), Outlook advanced knowledge and skills, Teams advanced skills and information management systems.

Supervisory Responsibilities: None

Key Working Relationships:

Internal : WARO Regional and CP Staff, Other CRS Staff

External : Government officials, landlords, Service providers

Qualifications

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity


• Continuous Improvement & Innovation


• Builds Relationships


• Develops Talent


• Strategic Mindset


• Accountability & Stewardship

What we offer

CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

Note: All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.

CRS' talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.

EOE/M/F/D/V - CRS is an Equal Opportunity Employer. (For all US and International positions)

Primary Location: HQ-US-MarylandJob: Cross-FunctionalOrganization: Catholic Relief ServicesSchedule: RegularShift: StandardJob Type: Full-time Day JobJob Posting: Mar 18, 2022, 10:28:43 AM