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Project Coordinator

The Project Coordinator (PC) is responsible for coordinating, administering, and supporting activities related to assigned projects. The PC is a vital support role to assigned Project Manager(s) and Principal(s) and may serve as a backup resource or point of contact for the client as needed. The PC is responsible for coordination of activities that successfully contribute to the overall project performance including quality, budget, and schedule. The PC will need to be very organized, able to multi-task while having attention to detail. The PC should be flexible and easily adapt to changing scenarios that arise and able to seek out solutions. This role needs to be eager to learn, be coachable and open to feedback from their assigned Project Managers and Principals.

The intended career path for a successful Project Coordinator is to transition through the necessary career levels and ultimately transition to a Project Manager.

Essential Functions and Responsibilities

  • Routinely communicate with the Project Manager regarding project status and Market Sector Principal as needed
  • Help the PM ensure consistent procedures are maintained for team and project documentation
  • Draft handwritten or typed meeting minutes, and compile from all disciplines, for PM review
  • Draft, collate and compile Design Analyses/Basis of Design documents for review and distribution
  • Draft project contracts for consultants and/or clients using standard templates
  • File PM emails in project management software
  • Ensure project photographs are properly labelled
  • Maintain a system to track client review comments and gather responses from the design team
  • Maintain and track project Program/ Design RFIs / Action Items / Needs lists
  • Prepare and maintain lists of team members and contact information
  • Assist with entering project data into Vantagepoint (management software system)
  • Scheduling and coordination of project/team meetings, action items and communication
  • Coordination of project team resources, consultants, identified project contacts
  • Ensuring that Independent Technical Review (ITR) and other Quality Control procedures are scheduled and are aligned with timelines necessary for proper review and execution

Required Skills:

  • Competent at coordinating multiple tasks, timelines and due dates
  • Proficient in organization and time management
  • Comfortable with communication and clarifying priorities and deadlines to ensure support tasks are aligned with overall priorities
  • Analytical skills to assist with the development or maintenance of work performance data, information, and reports to assess projects
  • Proficient in Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, Teams, Project
  • Experience in Deltek Vantagepoint (ERP program) preferred

Education and Experience:

  • Bachelor's degree in Architecture, Project Management, Construction, or a related field preferred
  • 5 years of experience and PMP certification in lieu of degree
  • 5 years of related experience in the AEC industry in lieu of degree
  • Administrative Coordinator or Project Coordinator experience in the Architecture and Engineering industry preferred
  • Desire and ability to obtain PMP within 2-3 years of career path

Frankfurt-Short-Bruza Associates, P.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws.

Oklahoma City, OK, 73118, US