Property Management Receptionist – California Hotel

The Property Management Receptionist is to be point of contact for management and property administration and furnish customer service assistance to the public. Duties include, but are not limited to: greeting guests, answering incoming phone calls, preparing documents, operating office machines and performing other tasks as assigned.

Key Duties and Responsibilities:
Point of contact for management and property administration: answering multi-line phone and greeting visitors, information and referral, and taking messages as needed
Main office equipment in excellent working order, repairing basic problems (i.e. paper jams, changing toner), and calling service vendors for repairs as needed. Equipment includes photocopier, scanner, phone and fax, postage and voice mail machines
Performs a variety of routine typing assignments as appropriate to the position
Assist in planning and coordinating meetings (reserve room, set agenda, organize speakers, arrange for foods/drinks)
Assist in scheduling and preparing materials for regularly scheduled staff meetings
Ensure professional appearance of common areas, including reception, photocopier, conference room, and kitchen areas
Restocking all program rooms with adequate kitchen supplies
Survey facility for property conditions requiring attention and follow-up
May run various routine errands, as required
Opens and routes incoming mail, flyers and announcements; distributes correspondence and other material to department staff/faculty
Complete general clerical task as assigned by supervisor
Participate in staff meetings and other EBALDC activities
Knowledge of translation services

Required Knowledge, Skills & Abilities:
Ability to understand and follow specific instructions and procedures
Skill in the use of operating basic office equipment
Excellent verbal and written skills
Records maintenance experience helpful
Must have exceptional receptionist and customer service skills
Must be professional, courteous and friendly
Ability to maintain calendars and schedule appointments.
Word processing and/or data entry skills, familiar with Word, Excel, Outlook. Microsoft Access a plus
Attention to detail and accuracy
Resourceful
Discretion
Ability to work effectively under stress in a fast paced environment
Ability to handle multiple tasks and to prioritize
Ability to work with a diverse group of people
Experience working with hard-to-reach populations preferred
Experience with non-profit organization preferred
Knowledge of standard office practices
Ability to adapt to change
Cantonese and Mandarin is helpful

Physical Demands
Essential functions of the position require the employee to use a telephone, work at a standard computer terminal and be able to follow reasonable ergonomic recommendations, sit for long periods of time, repetitive motions, stand, reach, lift and carry 20 pounds, and bend.

Benefits and Other Information

EBALDC offers excellent benefit. EBALDC pays up to 100% of employee premiums and 60% of dependent premiums for Medical, Dental, Vision, LTD and Life, EAP, Retirement, Paid Time Off, CA Paid Sick Leave, Holidays and Wellness Days off for all eligible employees.

**All candidates will be subject to a background check and COVID-19 Vaccination is required as a condition of employment**

Please NO PHONE CALLS!

EBALDC is an EOE/AA Employer

To apply for the Property Management Receptionist position, please click the link below.
Posted
01/13/2022
Location
Oakland, CA 94616, US
Apply Now