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Human Resources Generalist (Compliance)

Job Brief

This job requires the utmost in flexibility, discretion, speed, accuracy, confidentiality, kindness and patience. Please don’t apply unless you love working at a supersonic pace.

This is a non-remote position and will require that the employee report to work onsite at the designated work location.

This job requires the utmost in flexibility, discretion, speed, accuracy, confidentiality, kindness and patience. Please don’t apply unless you love working at a supersonic pace.

Position Summary

The position of Human Resources Generalist (Compliance) is established to support Human Resources (HR) in the areas of compliance and employee relations. Maintains HR related forms, polies, procedures, manuals, handbooks and Sharepoint content to ensure they are accurate and complaint. Ensures all HR compliance related deliverables are completed as needed. Maintains quality service standards set by the organization.

Essential Duties and Responsibilities

  • Responsible for handling all subpoenas or requests for records received for current or former employees including notifying appropriate insurance and legal contacts, coordinating with the appropriate internal HR stakeholders, reviewing all items for completeness and accuracy, delivering the items through the appropriate channels and maintaining documentation of completion.
  • Work with HR stakeholders to ensure the timely completion of all items contained within the HR Project & Compliance Calendar. Maintain records of all compliance related notifications made to employees including document name, date sent, and distribution group.
  • Review HR related Sharepoint content on a quarterly basis and recommend necessary updates to ensure all information, policies, links, and documents are accurate and up to date.
  • Monitor employee-related legislative and regulatory changes and/or developments. Recommend, develop and revise policies and procedures to ensure changes to rules and regulations are restructured and updated within all policies, procedures, practices, handbooks, and Sharepoint content.
  • Responsible for ensuring all HR policies and procedures are formally documented in the required format. Review on a semi-annual basis to identify any areas requiring updates and enhancements. Draft and develop new or updated policies and procedures as needed.
  • Maintain all HR forms and handbooks. Review on an annual basis with management and/or legal as appropriate to ensure they are accurate and up to date while retaining all historical versions.
  • Develop and recommend a variety of templates and training tips which can be published on Sharepoint.for managers to reference related to employee relations and performance management processes.
  • Attend HR investigation meetings as appropriate. Prepare and maintain all HR Investigative documentation using the HR Investigative Report template. Ensure that all participants are provided with applicable periodic updates of the progress of investigations until the investigation is closed out and completed. Maintain a master list of all HR investigations as well as their status and outcome.
  • Responsible for coordinating all HR Boot Camp classes including: scheduling, sending applicable invites, distributing content to HR management for review in advance of the class, finalizing/maintaining the final presentation draft, tracking and maintaining the attendee list, sending follow up email to attendees following the course, generate feedback report from attendees and surfacing the feedback in a meaningful format to management for review/consideration.
  • Calculates merit increases and retroactive adjustments, and processes compensation program payouts as per guidelines.

Other Duties and Responsibilities

  • Provide back-up support to both the Benefits Coordinator position as it relates to processing enrollments, completing monthly billing and balancing and conducting exit interviews. Provide back-up support to the HR Representative position for all employee termination processes.
  • Perform other duties as assigned.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk; sit; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Minimum Qualifications (Education, Experience, Skills)

  • Associate’s Degree in Business Administration, Human Resources or related field, a certificate in Human Resources Management, or two years’ additional related work experience.
  • Functional competency with basic HR body of knowledge, with two years’ experience working in an HR Department to include hands-on experience with employee relations or other relevant experience in other areas of HR. Experience in HR must be a level two or higher.
  • Working experience and ability to solve complex problems and deliver solutions where past precedent may not exist. Requires a significant degree of creativity and the ability to analyze scenarios, weighing the desirability and/or probability of possible outcomes in relation to each other.
  • Ability to effectively navigate nuance is required.
  • College level math and analytical skills.
  • Experience conducting employee investigations is desirable.
  • Demonstrated critical thinking and effective problem-solving skills.
  • Professional interpersonal, verbal and written communication skills.
  • Demonstrated internal service skills, including patience, discretion and confidentiality.
  • Intermediate level PC and MS Office skills, to include Outlook, Excel and Word.
  • Effective organizational and time management skills. Project management experience is desirable. Ability to prioritize and execute multiple tasks to meet deadlines.
  • Detail oriented and demonstrated accuracy.
Posted
01/13/2022
Salary Range
$38,000.00 - 62,000.00
per Year
Salary range estimated by
Location
San Diego, CA 92189, US