1:1 PA Role - Charity Foundation Soho

Starting ASAP!

Looking for a superstar PA who enjoys a busy and fulfilling PA role, to work for a truly worthwhile and cool charity! Based in the Soho office and also from the Directors home when needed. This will be a real mix of business and personal PA duties giving you a truly varied workload!

We are looking for an experienced, highly professional, senior-level PA to provide administrative and secretarial support to the Director to ensure the smooth management of her personal and family requirements and day-to-day duties. Essential support is required in managing and coordinating private projects as well as assisting with projects relating to the charity arm of the company. The ideal candidate will be highly organised, resourceful, and have meticulous attention to detail with project management experience.

Responsibilities and duties:

1. Provide essential high-level secretarial support, including typing letters, compiling briefing documents, memos, and reports accurately and efficiently.

2. Assist with all family and business events.

3. Manage the day-to-day diary and scheduling to maximize the Director's availability and assist with all personal aspects, including those of her family and scheduling children's activities.

4. Coordinate and manage various private projects as well as assist with charity tasks.

5. Assist with social media needs and with sourcing content for the charity.

6. Assist with the coordination of all charity events, including hands-on help.

7. Ensure that the Director is well prepared for meetings and events attended.

8. Prepare meeting agendas, collect materials from contributors, perform preliminary research, take minutes during meetings and send a list to follow up actions.

9. Arrange complex travel, including managing expenses, flights, transportation, and accommodation.

10. Maintain digital and physical filing systems and ensure processes and software are up to date.

11. Coordinate executive communications, including taking calls, respond independently to emails.

12. Account reconciliations.

13. Able to create high-quality PowerPoint presentations.

14. Use multiple computer applications to support key administrative functions, in particular, ensure regular reports, minutes, and actions are all effectively managed using Trello as the primary document management tool
City of Westminster, United Kingdom, gb
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