Office Administrator/Executive Assistant

The Sikich Human Capital Management Advisory Team has been retained by the American Egg Board to identify an Office Administrator and Executive Assistant to add to their team of professionals.

ORGANIZATION SNAPSHOT

The American Egg Board (AEB) was created by an Act of Congress in 1976 at the request of America's egg farmers, who desired to pool resources for national category-level egg marketing.

Home to The Incredible Egg and Egg Nutrition Center, AEB is dedicated to increasing demand for all U.S. eggs and egg products. For more than 40 years, America's egg farmers have supported this mission by funding the AEB. The AEB is 100 percent farmer-funded, and those funds directly support the research, education, and promotion necessary to market eggs.

POSITION SUMMARY

The Office Administrator and Executive Assistant supports a dynamic hybrid office environment and various associated needs of the American Egg Board (AEB). This position is responsible for the management of office activities, including reception, maintenance, facilities, office supply inventory, and technology. This role will also assist with planning and executing on-site and off-site meetings and provide essential executive administrative support to the President & CEO and the Board of Directors.

The ideal candidate will have experience exercising independent judgment, taking initiative to support organizational needs, and maintaining a positive attitude while planning, prioritizing, and organizing a cross-functional workload in support of AEB's overall strategic plan and goals.

ESSENTIAL FUNCTIONS

  • Provides oversight to all office and facilities areas including equipment, furniture, and housekeeping services. Responsible for day-to-day facilities operations (such as distributing building access keys, parking permits, etc.)relationships with vendors, service providers, and building management.
  • Negotiates the purchase of office supplies, furniture, and office equipment for the entire staff in accordance with organization policies and budgetary restrictions.
  • Manages reception in a hybrid environment, including managing phone service, transmitting messages, answering routine business questions, and routing calls and inquiries to the appropriate staff members.
  • Oversees technology (IT) provider ensuring that equipment is up-to-date and provided to staff, network services and cloud services are maintained, and AV equipment is functional in a hybrid work environment.
  • Responds to general email inquiries, ensuring effective communications both internally and externally to maintain the professional image of the American Egg Board.
  • Provides executive assistant support to the President & CEO, including schedule management, travel coordination, completion of expense reports, and other support duties as assigned.
  • Serves as the primary support function for the core Leadership Team, including planning and scheduling meetings, shipping and ordering materials, managing email listservs and databases, making travel arrangements, and performing other duties as assigned by the Leadership Team.
  • Assists in planning and executing on-site and off-site business meetings, including two - three Board meetings per year, three - four executive committee meetings per year, and quarterly staff meetings.
  • Coordinates special events including various team-building activities and large-scale events, such as the White House Easter Egg Roll and the joint industry Annual Meeting.
  • Assists in maintaining records in the AEB database, including membership information, staff directory, and other shared files.
  • Assists in completing various audits and document verification activities required by the government and AEB's operating policies.
  • Performs other related tasks and special department projects as required.

QUALIFICATIONS

  • Associates degree or administrative certification is required, Bachelor's degree preferred.
  • At least five years of previous relevant experience within an office environment is required. Prior experience in event planning or marketing is a plus.
  • Positive and professional demeanor with self-starter attitude that shows initiative and the ability to build rapport with internal and external parties.
  • Strong organizational and time management skills, close attention to detail, and the ability to manage and prioritize multiple projects simultaneously.
  • Excellent interpersonal skills, including strong verbal and written communication skills and the ability to work well independently and with others at all levels of the organization.
  • Discretion and trustworthiness to handle sensitive or confidential information.
  • Prior experience with facilities and technology management.
  • Proficiency with Microsoft Office Suite and business applications.
  • Willingness to travel domestically up to 5% of the time.
Posted
01/01/2022
Type
Full time
Location
Park Ridge, IL 60068, US
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