Office Manager

FPP Management, Inc. Position Description

Position Title: Office Manager

Department: Administration

Reports to: Senior Vice President

Weekly Hours: Full-Time (8am – 5pm)

Position Summary, Purpose and Objectives:

The Office Manager is the key resource for the day to day activities of the office and is responsible for operational support for the entire team as well as a wide range of administrative and general office duties.

Principal Duties and Responsibilities:

  • Office Opening (Start Time 8:00am)
  • Manage Office Maintenance; respond to specific requests from department staff; coordinate changes, repairs, cleaning, and maintenance of office facilities, HVAC, and equipment with vendors
  • Manage office supplies/inventory and order when necessary to keep appropriate stocking levels (coffee, paper, & water)
  • Mail and Shipping (in and out)
  • Coordinate and book travel; international travel document preparation
  • Maintain calendars, agendas, and itineraries
  • Guest itineraries and hospitality
  • Manage phone, copy machine, key fobs,
  • Provide IT system and software support
  • Prepare workspaces, access, equipment, business cards etc. for new employees
  • Manage the front door and provide general support to visitors
  • Field phone calls; Monitor the company’s general voicemail & email
  • Assist in corporate credit card and Concur expense report reconciliation
  • Shipment of the annual investor update & K-1 packages
  • Assist all departments with general needs, special projects and research.
  • Salesforce contact database management and reporting
  • Provide other support, as requested

Qualifications & Skills:

  • Attention to detail with excellent organizational skills
  • Enthusiastic and professional with a positive attitude and communication skills
  • Understanding of basic IT functions
  • Competency in Microsoft Office tools (Outlook, Word, Excel, and PowerPoint).
  • Demonstrated ability to efficiently handle multiple tasks and prioritize workload accordingly with the ability to work independently and think critically.
  • Exceptional customer service skills.
  • Excellent verbal and written communications skills required. Must be able to effectively communicate at all levels of the organization and with external contacts.

Special Position Requirements:

Flexibility in work schedule and availability outside standard work hours

Physical Demands/Work Environment:

Ability to work with a diverse group of people with different roles working towards a common goal

Other Duties:

Note; this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $35,000.00 - $50,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Milwaukee, WI 53202: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Microsoft Office: 2 years (Preferred)
  • Administrative experience: 2 years (Preferred)

Work Location: One location

Posted
11/24/2021
Salary Range
$30,000.00 - 49,000.00
per Year
Salary range estimated by
Location
Milwaukee, WI 53202, US
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